Coronavirus (COVID-19) Update
March 23, 2020
Important payroll information for student employees

See Student Employment FAQs


Dear Student Employees,

We are reaching out today to provide more information for graduate assistants and undergraduate student workers about how employment will be handled for the remainder of the semester. We are grateful for your dedication to NIU and patience as we navigate these unprecedented circumstances. Please see below for details on your respective employment type.

Graduate Assistants
As previously communicated, you should check in with your supervisor and continue to work remotely on assignments during this time. Please visit the university’s Working Remotely website for information on accessing university technology and resources.

If you are salaried …
You will continue to receive your semi-monthly base pay.

If you are hourly …  
You should work remotely on assignments given to you by your supervisor. You will be paid for your time worked, including professional and other development assignments that your supervisor may provide.

Exceptions to working remotely include those who have agreed to and have been preapproved to work on campus to perform essential functions consistent with section 12j of COVID-19 Executive Order No 8. 

Undergraduate Student Employees
As President Freeman said in her message earlier today, we want to help bridge the gap that was created by the difficult, but necessary, decision to end most undergraduate employment. Undergraduate student employees who actively worked between January 16, 2020 and March 8, 2020 will automatically be paid a one-time stipend on Wednesday, April 15, to compensate for hours you expected to work for the remainder of the semester. 

If you are no longer working …
You will receive your stipend on April 15, 2020. Your one-time payment will be calculated based on your average hours worked from January 16, 2020, through February 29, 2020. These calculations are specific to each individual student employee’s average hours worked during that period of time, so stipends will not be the same across the board.

Student employees who worked the week of March 16, 2020, will be paid the stipend as described above in addition to their paid work hours.

If you are permitted to continue to work …
Undergraduate students who continue to do pre-approved grant-sponsored work, remote tutoring or on-campus work in residence halls and in dining will receive the stipend in addition to the hourly wages that you will continue to earn.

If you do not have direct deposit, you will receive your paper paycheck via postal mail at the address on record. Please do not come to campus to retrieve paper paychecks. By April 5, please ensure your mailing address is current in the MyNIU Student System so that your check is mailed to the correct address.

If you are working, it is important to report your time to your supervisor via email or other remote method; please ask your supervisor how they want to receive that information.

If you have any questions, please contact Human Resource Services at

And finally, please be sure to visit our Keep Learning website; it was built to support you as you transition to classes in a non-face-to-face format. We wish you much success with the continuation of your studies, and we’re rooting for you. ­­­­­­­



Beth Ingram
Executive Vice President and Provost

Audrey Southard
Interim Director, Human Resource Services

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