Notice to Graduate Assistants: Immigration Reform and Control Act (IRCA) of 1986

Original Policy Source APPM Section IV Item 4
Primary Audience Faculty
Status Active
Effective Adoption Date 05-04-1992
Last Review Date 04-07-2014
Policy Category/Categories Human Resources / Employment
Student Affairs

Federal law mandates that any graduate assistant employed by Northern Illinois University must provide documentation to establish identity and eligibility for employment as required on the form I-9 Employment Eligibility Verification. According to federal law, the assistant must complete Section I of the I-9 Employment Eligibility Verification no later than the effective date of appointment (first day of pay), which is indicated in the offering letter, and must, within three business days of the effective date (first day of pay), present original documentation proving eligibility for lawful employment to complete Section II of the I-9. The I-9 can be completed at any time after the appointment has been accepted and prior to the start date.

Please refer to Form I-9 for a list of currently acceptable documents.

Non-immigrant graduate assistants: In the event the employment authorization (USCIS Employment Authorization, I-20, DS-2019, etc.) expires prior to the end of the appointment period, the verification process must be updated prior to the expiration date with renewed verification documents. Non-immigrant graduate assistants are advised to obtain employment authorization extensions well in advance, at least 3 months before the expiration date; if the extensions are not obtained by the expiration date, the assistant may not continue in the position. Contact the International Student and Faculty Office for further information (815-753-1346).

Approved by Graduate Council, May 4, 1992 
Modified Editorially April 2004, July 2010, April 7, 2014

Back to top of page