General Curricular Policies

Original Policy Source APPM Section III Item 5
Primary Audience Faculty
Status Active
Effective Adoption Date 03-02-1992
Last Review Date 12-01-2014
Policy Category/Categories Faculty & Academics
  1. Effective Dates for Curricular Changes

    A new course or unit of instruction may be offered in the semester following the one in which it received all required approvals, as long as the new course received all the appropriate approvals prior to registration for the following semester. A new major or other unit of instruction requiring Illinois Board of Higher Education approval may be offered in the fall semester following approval by the Board of Higher Education unless a later implementation date is indicated in the program proposal. All other catalog changes will become effective when published in the next catalog and both catalogs have a fall semester effective date, unless a later implementation date is indicated. Students may graduate under the requirements of a new program in the following the one in which it appears in the appropriate catalog unless the offering department requests that students be permitted to graduate in the term following full approval of the program. No new course or program may be advertised as available until fully approved for inclusion in the appropriate catalog. 
  2. S/U Grading 

    At the undergraduate level, if a course is to be graded on the satisfactory/unsatisfactory (S/U) grading system, the course description must state that S/U grading is applied. At the graduate level, certain course titles automatically make the course eligible for S/U grading: titles including the term "workshop," "internship," "independent study/research," "practicum," "seminar," "thesis," or "dissertation." Other graduate-level courses may be graded on the S/U basis only if the approved catalog course description indicates the S/U grading system may be used. A course may be offered for either letter grading or S/U grading, but the grading system employed must be for all students in a specific section and must be so noted for that section in the online course finder.

    Where employed, the S/U system grading applies to all members of the class. 

  3. Catalog Copy and Transcript Information for Emphases and Specializations
    1. Undergraduate emphases, graduate specializations, graduate concentrations, certificates of undergraduate study, certificates of graduate study, and their requirements, are listed in the catalogs.
    2. Emphases or specializations are to be entered on the transcripts of students completing the appropriate requirements, coded for internal record keeping and external reports, and assigned to the appropriate CIP categories.
    3. No emphasis, specialization, concentration, or undergraduate or graduate certificate may be advertised as available until fully approved for inclusion in the appropriate catalog.
    4. University "major code numbers" are assigned only to majors, minors, emphases (undergraduate), and specializations (graduate) that have been approved by the Board of Trustees and the Board of Higher Education. These are then reflected on the student's transcript as appropriate. Other units of instruction such as alternatives and options do not receive major code numbers and usually do not appear on the student's transcript; however, graduate options for which requirements have been approved for inclusion in the Graduate Catalog do appear on the student's transcript. Certificates of undergraduate study, certificates of graduate study, and graduate concentrations also appear on transcripts.
    5. The ACT or SAT score shall not be used as the only criterion for determining a student's admission to programs and/or courses.
    6. Course Subtitles
  4. Time Conflicts 

    A student may not enroll in two courses whose meeting times overlap, except with the written permission of the instructors of both courses and the approval of the office of the college dean (s) (for undergraduate students) or of the graduate dean (for graduate-level students). 
  5. Course Subtitles 

    Courses carrying graduate credit with titles including "Practicum," "Seminar," "Topics," or "Workshop" may carry a shortened title along with a subtitle for inclusion in advertising and on transcripts. For example, a course titled "Seminar in Anthropology" might be offered as "Seminar: Cultural Anthropology." 

    Prior to offering or advertising such a course with subtitles, timely notice of the proposed offering (at least four weeks prior to the deadline for appearing the online course finder or in other advertising) will be given to departments encompassing areas with which it might conflict (i.e., duplicate or unduly overlap). If there is potential conflict, with disagreement between departments of a single college on whether such an offering constitutes undesirable duplication of overlap, then the office of the college dean shall determined whether the course will be offered as proposed. If there is potential conflict, with disagreement between colleges, then the office of the Dean of the Graduate School will make this determination. 

    This provision is for course topics to be offered on an experimental or infrequent basis. If a topic is to be offered at least once every four years, it should be submitted for approval as a new course through the curricular process described in Section III, Item 4 (Curricular Approval Procedures)
  6. Grading Materials

    Grading materials, including but not necessarily limited to, exams and assignments not returned to students,syllabi with grading policy, and grade books or spreadsheets, should be retained for a period of not less than 13 months from completion of the course, and must be accessible to the department chair or other appropriate person. 
  7. Guests in the Classroom

    Guests in the classroom must have the permission of the instructor. When deciding whether a guest is appropriate, the instructor should take into consideration the effect the guest will have on the learning environment. Guests do not include those present on behalf of departmental, and/or university supervisory or security, duties. Those present for supervisory and/or security duties must, prior to class, notify the instructor of their intent to be present, except in emergency situations.

Approved by Graduate Council, March 2, 1992 
Approved by Undergraduate Coordinating Committee, April 30, 1992 
Modified by Graduate Council, March 7, 1994 (part E) 
Editorial modifications, June 5, 1997; April 5, 2001; February 6, 2004, April 10, 2008, November 30, 2011.
Last Updated: 4/18/12
Revisions approved by the Undergraduate Coordinating Council, May 1, 2014.
Revisions approved by the Graduate Council, December 1, 2014.
Editorial modification: October 16, 2017


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