Election Procedures of the University Council
|Original Policy Source||Bylaws of Northern Illinois University - Article 4|
|Policy Approval Authority||University Council|
|Last Review Date||04-11-2012|
Governance / Administration
4.1 Election Administration
Elections to the University Council shall be administered and supervised by the Faculty Senate-University Council Rules, Governance and Elections Committee (RGE).
4.2 College and University Libraries Faculty Elections
4.2.1 Elections of representatives to the University Council from college and University Libraries faculties shall be initiated by the RGE in November of each year for terms beginning the following fall semester. At the same time, the RGE shall inform faculty, through appropriate campus-wide email, that the University Council election process is about to begin. Such notice shall include the names of those representatives whose terms are expiring.
4.2.2 The RGE shall inform each college and the University Libraries of the number of positions to be filled by the faculty of that unit and ask the unit to forward to it a list of nominees drawn from the unit's faculty members qualified for election to, and willing to serve on, the University Council. Each college and the University Libraries shall submit to the RGE, by the date stated in the call for nominees, the number of such names equal to no fewer than two (2) times the number of representatives to be elected from the college. Each college and the University Libraries shall determine in a faculty referendum its own procedures for developing its list of nominees to be submitted to the RGE. These procedures shall be transmitted to the executive secretary of the University Council and shall remain in force until amended in a subsequent referendum.
4.2.3 The executive secretary of the University Council will contact each nominee to confirm the faculty member's willingness to serve. The RGE shall then cause to be circulated to the qualified voters among the faculty of each college and the university libraries an election ballot containing the names of the nominees for election from that unit, and ask each faculty member to vote for a number of persons equal to the number of representatives to be elected. The nominees receiving the highest number of votes shall be declared elected. Ties occurring at any stage of the balloting shall be brokoen by lot.
4.2.4 All elections shall be conducted by secret ballot.
4.2.5 Each college and the Univeresity Libraries may choose to conduct its balloting electronically or by paper ballot. For electronic voting, an RGE designee shall have access to the electronic program used for tabulating the results of the election in order to share results with the RGE. For paper balloting, all paper ballots shall be returned to the Office of the University Council by each individual voter. Paper ballots will be canvassed by the RGE. Upon completion of electronic voting, digital records for ballots cast and final ballot counts shall be forwarded to the Office of the University Council. The electronic and paper ballots will be kept by the Office of the University Council in accordance with state and university record retention policies.
4.3 Student Representation
4.3.1 The president of the Student Association shall be a voting member of the University Council and may designate an alternate from the executive board of that association. Both the president and the alternate must comply with the requirements of Section 184.108.40.206 of these bylaws to be eligible to serve on the University Council.
4.3.2 Fifteen additional voting student members shall be selected as follows:
220.127.116.11 One student representative and that representative's alternate shall be chosen from students in the college by the student advisory committee of each degree-granting college. A student representative and that representative's alternate shall also be chosen from the graduate student body by the student advisory committee of the Graduate School.
18.104.22.168 Seven student representatives and their alternates shall be appointed by the Student Association president with the advice and consent of the Student Association Senate. Every effort should be made to ensure that there is representation from various academic colleges and other constituencies including women, persons from minority groups, international students, and graduate students. Alternates shall represent the same student constituency as the members for whom the alternates are to be appointed.
22.214.171.124 The president of the Student Association shall notify the executive secretary of the University Council of the names of the student representatives, and the alternate for each such representative.
126.96.36.199 A vacancy in the position of student representative or student alternate representative shall be filled in the same manner used to make the initial appointment. Persons appointed to fill vacant student positions shall be eligible to serve on the University Council three days after the executive secretary of the University Council has been notified of their appointment.
188.8.131.52 Students whose status is "good standing" and who are carrying a minimum of nine semester hours or, in the case of graduate students and the president of the Student Association, six semester hours each semester shall be eligible for membership. To continue as a member, a student must maintain good academic standing and enrollment in at least the number of semester hours indicated above.
184.108.40.206 For purposes of this section, the academic major of an individual student shall be that which existed as of the date of the student's appointment or election to office.
4.4 Supportive Professional Staff and Operating Staff Representatives
The president of the Supportive Professional Staff Council and the president of the Operating Staff Council shall be elected in accordance with the provisions set forth in the bylaws of those organizations.
Article 4.3 amendment approved by University Council 04/11/2012.
Article 4 amendment approved by University Council 05/02/2018.
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