Get Your OneCard ID: Faculty/Staff/Retirees

OneCard Uses

The OneCard ID is the official identification card of Northern Illinois University. It is your key to accessing all functions on campus:

New Employees

SPS and Civil Service

If you are required to attend New Employee Orientation with Human Resources, you will not be able to get your OneCard ID until after attending your orientation. You will need to bring a state ID, a state driver's license or a passport with you.

Faculty

If you are required to attend New Employee Orientation with Human Resources, you will not be able to get your OneCard ID until after attending your orientation. You will need to bring a state ID, a state driver's license or a passport with you.

Current Employees

I already have my OneCard ID

If you already have a OneCard ID and it is in working order, your ID will not expire and will remain valid as long as you are employed at NIU. Be sure to hold on to your card and take care of it.

I have not received a OneCard ID yet

All employees should have an NIU issued identification card and the OneCard ID is just that. If you have not been given a OneCard ID since you have been employed, you may be eligible to obtain your first card.

Do I need a new OneCard ID to use the AnywherePrints printers?

If you have received your OneCard ID anytime after 2008, you still have your ID, and the card is not broken or damaged, it is not necessary for you to replace your OneCard at this time. There is no updated functionality needed for this printing project and your current ID will work properly for printing.

If you are unsure your OneCard ID is in working order, or obtained after 2008, you may stop by the OneCard ID Services office and we will be happy to test your card.

My OneCard ID is damaged or not working

If your OneCard ID becomes damaged or is not working, make sure to hang on to the card in order to replace it. There is a $10 replacement cost for a new ID for employees, but only if the current ID is returned to the OneCard office. For more information, please see our troubleshooting tips.

I have misplaced or lost my OneCard ID

There is a $20 replacement cost for a new ID for employees. Payment options are cash or check only. It is highly recommend that you follow the instructions for a lost ID for your security.

New/Existing Retirees

Email Request (preferred method)

Send email to onecard@niu.edu with name, EMPLID, classification (i.e., SPS or Civil Service) and retirement date.

The OneCard office will email back when you have been cleared to receive a retiree OneCard. Please allow one week for verification with HR and processing.

Once the OneCard office responds, please bring in your government issued photo ID and your current OneCard (or there is a replacement fee of $20.00 for a new OneCard).

Walk-in

Please bring in your government issued photo ID and current OneCard (or there is a replacement fee of $20.00 for a new OneCard). There is a possibility that you will leave without receiving a OneCard since we will have to validate your retirement date with HR. (If you email us your request ahead of time, we can avoid this issue by verifying with HR before you pick-up your retiree OneCard).

How to Request Your OneCard

  • 1

    Access the OneCard Request Form

    Log in with your employee ID and password.

    OneCard Request Form

  • 2

    Complete Form Information

    Follow directions to complete form information, then confirm.

  • 3

    Upload Your Photo

    Provide a clear, recent photo of yourself

    No more than 6 months old

    At least 350 pixels by 350 pixels in size

    Show your entire head and face the camera directly

    Look directly at the camera; don't angle or tilt your head or shoulders at all

    Include space around your head so we can resize your photo

    Photo is to be used for identification
    This is for identification, not social media


      Eyes must be visible, not covered

    Sunglasses

    Sunglasses

      Don't cover any part of your head

    Headwear

    Headwear

      No side view or glamour angles

    Side/Profile

    Side/Profile

      Photo of you, and ONLY you

    Group

    Group

      Your entire head must be
    in the photo

    Partial Head

    Partial Head

      Smile, don't use trendy or funny faces

    Facial Expressions

    Facial Expressions

      Plain and light-colored
    background

    Scenic Background

    Scenic Background

      Photo must be in color; Don't add filters

    Black and White

    Black and White

      Don't have your hands or arms visible

    Hands/Gestures

    Hands/Gestures

      Must be a high quality
    photo

    Grainy/Blurry

    Grainy/Blurry

      No copyrighted or watermarked photos

    Copyright/Watermark

    Copyright/Watermark

      Don't have text or emoticons
    visible

    Text

    Text

  • 4

    Wait for Your Card

    • You will be able to track the status of your request following your submission.
    • Should you receive a rejection of your photo, you will be notified via your NIU employee email account within two business days.
    • Your OneCard ID will be mailed to your permanent address.

Contact Us

OneCard ID Services
Founders Memorial Library, room 104
DeKalb, IL 60115

Phone: 815-753-9569

Email: onecard@niu.edu

Business Hours

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