Employee and Department Responsibilities

To ensure a smooth exit when an employee departs from the University, both the department and the employee have specific responsibilities.

Employee Responsibilities

Upon notification of a departure the employee should complete the following steps:

1. Notification paperwork:
   • Submit a letter of resignation or retirement to their department
     • Faculty
     • Supportive Professional Staff (SPS)
     • Graduate Assistants
   • Go to Human Resource Services to Complete a Separation Form.
     • Civil Service employees
2. Submit final Benefit Usage Report or Salaried Non-Exempt/Hourly Time Sheets to the Payroll Office.
   • Faculty
   • Supportive Professional Staff
   • Civil Service
3. It is recommended that employees complete the Exit Checklist (XLS) and submit it to their department. The checklist is provided to assist in the exit process.

Department Responsibilities

Upon notification of a departure the department should follow the following steps:

1. Notification paperwork:
   • Submit a request to vacate in PeopleAdmin indicating termination or retirement to Human Resource Services.
     • Faculty
     • Supportive Professional Staff
     • Extra help departing on a date earlier than their appointment end date
   • Submit a Personnel Action Form (PAF) (XLS) indicating termination or retirement to Human Resource Services.
     
     • Students, or graduate assistants departing on a date earlier than their appointment end date
   • Notify civil service employees to go to Human Resource Services to complete a Separation Form.
2. Assist all employees who are departing in submitting their final Benefit Usage Report or Hourly Time Sheets to the Payroll Office.
3. It is recommended that the Exit Checklist be provided to all employees to assist them in the exit process.