Provost authorizes project and provides commitment for project management support from Institutional Effectiveness. Colleges and stakeholder units nominate task force members.
Form Task Force committees. Build project plan. Draft communications plan and launch project website. Hold kick-off meetings with committees. Establish and schedule project communications routines. Seek initial input from Advisory Committee to define review criteria.
Begin drafting review criteria and initial advisory committee survey for feedback on criteria. Finalize and begin executing communication plan.
Complete advisory committee survey and use results to finalize review criteria. Reach out to vendors to schedule initial meetings with executive committee.
Engage with vendors to schedule product demonstrations. Announce scheduled demonstrations to campus. Begin conducting vendor demonstrations and information sessions. Survey stakeholders who attend demonstrations and information sessions.
Finish vendor information sessions and demonstrations. Compile results from stakeholder surveys, review, and determine finalists. Initiate sandbox/trial periods with vendor finalists. Announce and distribute invitations to sandbox/trial periods. Sandbox/trial period commences.
Sandbox/trial period underway. Compile total cost of ownership from Internet2 pricing and vendor-provided associated costs. Complete technical review and contact references.
Sandbox/trial period ends. Compile feedback from sandbox/trial reviewers. Finalize the review process and send communications to review participants to close the review. Draft review findings and recommendations. Task Force finalizes findings and recommendations, presents to university leadership for approval.
Recommendation for multi-year agreement brought to Board of Trustees for approval. Communicate review outcomes broadly to campus stakeholders.