Kaltura Lecture Capture and Streaming

Requesting a Scheduled/Automated Capture Session

If your classroom is configured for Kaltura Classroom lecture capture, you or your department may request a scheduled/automated lecture capture session using the Kaltura Classroom Scheduled/Automated Capture Session Request Form. The request for a scheduled/automated session should include:

1. The room number
2. The date and time(s) for the recording (recurring sessions can be scheduled with one request)
3. (Optional) Include the target Blackboard course for automatic publishing of the recording
4. (Optional) Scheduled/automated sessions can optionally provide a live stream of the session, however, the live stream will only feature the room camera/audio and PowerPoint slides if displayed full screen on the classroom PC. Recordings will always display all three inputs if used (video/audio, computer desktop, projected content).

Conducting a Scheduled/Automated Capture Session

Once requested and configured, scheduled/automated sessions require no intervention by the instructor in the classroom other than ensuring the classroom PC is powered on and logged in. At the scheduled date and time, Kaltura Classroom will begin recording the pre-configured inputs.

To participate in a scheduled/automated session, do the following:

1. Arrive early to the classroom, be sure the classroom PC is on and logged in.
2. If preferred, you may use the desktop Kaltura Classroom icon to launch/open Kaltura Classroom and check the recording schedule in the left menu to ensure your recording is scheduled.
3. Do not modify the input configuration in the Kaltura Classroom interface. If you believe there is a scheduling or configuration problem, call the support phone number provided at the PC station.
4. At the scheduled time, Kaltura Classroom will begin recording without instructor intervention. If the live stream option was selected, that content will stream in the Blackboard course Media Gallery during the class session.
5. At the completion of the class, logout of the PC, but do not power the computer down. Your recording will be processed and stored in the instructor's media library. If requested, the recording will also be automatically published to the instructor's Blackboard course Media Gallery.

Tips and Best Practices

1. Request your scheduled/automated session at least 2 business days prior to the session.
2. Arrive early to the classroom, be sure the classroom PC is on and logged in.
3. Do not change any options in the Kaltura Classroom interface, including and especially the input configuration. Changes to this configuration will affect all future recordings on that PC, so it is very important to leave these pre-configured settings as they are. If you believe there is a configuration problem, call the support phone number provided at the PC station.
4. Take advantage of the automatic publishing feature that will publish your recordings directly to your Blackboard course Kaltura Media Gallery.
5. Carefully consider the value of a livestream before requesting that option. Livestreams are by nature resource and bandwidth intensive, both on the classroom PC side and on the student viewing side. Also, the livestream will not feature all of the inputs that will be captured in the session recording. If is is not essential that remote students view the content at the exact same time as the in-person students, forgo the live stream option and allow remote students to view the lecture capture recording after the class session has completed.
6. If using a livestream along with PowerPoint slides, be sure to view the PowerPoint slides in full screen "Slideshow Mode." To enter Slideshow mode, in PowerPoint, choose View, then Slide show

Planning for an Ad Hoc Lecture Capture Session

If your classroom is configured for Kaltura Classroom lecture capture, you can use Kaltura Classroom initiate an Ad Hoc recording at any time, so long as the device is not already scheduled for a scheduled/automated capture session during that time. Just as in scheduled/automated sessions, Ad Hoc recordings will always contain the activity in all three inputs if used (video/audio, computer desktop, projected content). Unlike scheduled/automated sessions, Ad Hoc sessions cannot be automatically published to the instructor's Blackboard course and cannot be livestreamed.

Conducting an Ad Hoc Lecture Capture Session

An Ad Hoc session is initiated by the instructor in the classroom at the time of the desired recording. To conduct an Ad Hoc lecture capture session, do the following:

1. Arrive early to the classroom, be sure the classroom PC is on and logged in.
2. Use the desktop Kaltura Classroom icon to launch/open Kaltura Classroom
3. Login to Kaltura Classroom using the Login button at the top right
4. Check the recording schedule in the left menu to ensure there are no scheduled sessions are conflicting with your planned Ad Hoc recording
5. Do not modify the input configuration.  If you believe there is a configuration problem, contact the support contact provided at the PC station.
6. When ready, click the red "Record Now" button to begin the session.
7. When your class is complete, click the "Stop" button to end the recording session.
8. Log out of Kaltura Classroom using the logout icon at the top right. You do not need to wait for your recording to publish to logout of Kaltura Classroom, it will be processed and uploaded in the background.
9. Logout of the PC, but do not power the computer down. Once again, you do not need to wait for your recording to publish to logout of the PC, it will be processed and uploaded in the background to the My Media library in your Kaltura account.
10. From your library, you can publish manually to your Blackboard course or use other Kaltura sharing and publishing options.

Tips and Best Practices

1. Arrive early to the classroom, be sure the classroom PC is on and logged in.
2. Do not change any options in the Kaltura Classroom interface, including and especially the input configuration. Changes to this configuration will affect all future recordings on that PC, so it is very important to leave these pre-configured settings as they are.
3. Publishing of Ad Hoc recordings is manual, so remember that remote students will not have access to the recording until you publish it somewhere, such as the course Blackboard. See Linking and Embedding in Blackboard or detailed instructions.

Both scheduled and ad hoc lecture capture recordings are stored Kaltura media entries, so you can use any of the Kaltura features to enhance your lecture capture recordings, including:

1. Making simple video edits
2. Creating chapters (especially helpful in long recordings)
3. Adding hotspots for clarification, links to other content, and interactivity
4. Creating in-video quizzes
5. Editing video captions