|Last Update||November 1, 2016|
|Responsible Unit||Human Resource Services|
JCAR Title 44, Section 5010.470, “Reporting ‘on location’ equipment for annual inventory report” requires that property used off-campus be documented to ensure appropriate control. Realizing that most equipment taken off-campus for university missions are either used for long periods under one borrower/holder or used for short and/or frequent periods by multiple borrowers/holders, two control forms are available for use.
Instructions for completing the “Long-term Off-Campus Property Control” form (fillable PDF):
Instructions for completing the “Short-term/Frequent Off-Campus Property Control” log (fillable PDF):
Responsible Officers are delegated the responsibility of maintaining proper accountability and control of the equipment within their inventory sector(s). Responsible Officers have the following responsibilities regarding off-campus use of university equipment:
Under both long and short-term off-campus use of university property, the person borrowing the equipment is responsible for reasonable care. To emphasize this responsibility each form contains the following acknowledgement: By signing this form requesters acknowledge responsibility for safeguarding the equipment and the potential liability for any costs of damage or replacing the equipment if it is lost, stolen or damaged beyond repair. Requesters also acknowledge that equipment is being used for official purposes and not for private/personal use. Additional acceptable-use guidance for information, computing, and communication resources is located in the Acceptable Use Policy.
Relevant forms are available through Facilities Management and Campus Services.