The residence hall community is home to thousands of students. It is important for you and other residents to be safe and secure in the residence halls. All community members must be actively involved with creating a safe and secure environment, to ensure all students can focus on academic success and building lasting friendships.
The main entrance and all outside doors to each building are secured. From 11 p.m. to 7 a.m. each night, proper identification of all residents and their guests will be required to gain entry to the building. In addition to main desk staff, Access Control will also provide security during the night. Residents who do not have proper identification may be documented through the conduct process.
If a resident is locked out of their room or cluster:
Residents have seven days from the date and time of temporary key or card checkout to return the temporary key or door access card. If they do not return the temporary key within the allotted seven days, they will be charged for a key core change. Any lockout charge associated with the current temporary key will be waived if a recore is initiated.
If a resident does not return the temporary door access card within the allotted seven days, they will be charged $10.00 for a replacement temporary card. These charges are in addition to any charges assessed by the OneCard office related to replacement of a student's OneCard.
On the tenth temporary key or door access card checkout, the resident will be referred to a staff member and possible disciplinary sanctions may be assessed. For every fourth temporary key or door access card thereafter they will be referred to a staff member.
There is no charge for bent or broken keys, but residents must return all parts of the key to a staff member or charges will be accrued. Learn about replacement charges for damaged NIU OneCards.
There is no guarantee that elevator personnel will find resident keys or OneCard during a search; however, charges for looking in the elevator shaft still apply.
Elevator Shaft Searches
If an NIU OneCard is lost or stolen, a temporary OneCard may be requested from any open Residential Dining Center or the NIU OneCard Office during regular business hours. When a temporary card is issued, it suspends the use of the student's lost OneCard. If the OneCard is lost or stolen during non-business hours, it should be suspended immediately to prevent any possible misuse.
Temporary door access cards are issued free of charge up to twice a semester. There is a $10.00 charge for each additional card. Temporary door access cards are issued for a maximum of seven days. There is a $10.00 charge for any misplaced or unreturned temporary door access card. When a temporary door access card is issued, it suspends the use of the student’s lost OneCard.
Suspending a OneCard:
To reactivate a suspended OneCard that is later found, residents should bring to the NIU OneCard office. A OneCard cannot be reactivated online or over the phone.
Temporary meal cards are available at any Campus Dining Services Dining Manager’s office and are for use by residence hall students only. Temporary meal cards can only be requested if a OneCard has not yet been suspended.
Residence halls are the property of the State of Illinois under the control of the NIU Board of Trustees. It is the policy of the university to ensure students’ privacy in their residence hall rooms consistent with its basic responsibilities to fulfill its educational functions and to conduct its day-to-day operations. The responsibilities of the university require the reservation of a reasonable right of entry into student rooms to assure proper upkeep, paint, and repair to provide for the health and safety of residents; and/or to investigate when a reasonable cause exists to believe that a violation of residence hall or other University regulations is occurring in student rooms.
Residence hall staff will enter student rooms for room inspection under the following circumstances:
Residents are not authorized to refuse repairs or core changes. Physical Plant workers and technicians from the Division of Information Technology do not need permission to enter rooms; however, efforts will be made to notify a resident before and/or after entry.
Entry by outside contractors/non-NIU personnel
NIU contracts out for certain services such as pest control, appliance repair, etc., and permits contracted personnel to enter student rooms for contracted services when services are needed.
Students, including student employees may enter the rooms of other residents only at the invitation of, or with written permission of, a resident of that room.
Students are not authorized to be in residence during times not covered by their residence hall agreement (e.g., university-designated closure periods).
Entry and search of residence hall student rooms by university police officers shall be conducted within the boundaries of law. It is the policy of the university that university police officers will neither enter nor search residence hall student rooms under university management except as follows:
Due to the current residential room electrical configuration, a maximum of 8 amps should be used per electrical outlet in a room.
Items that create danger to persons, damage to university property, a fire/safety hazard, and/or a public nuisance must not be used, possessed, or stored in residence halls (including student rooms). These include:
All residents are expected to evacuate the buildings any time the fire alarm sounds, including during drills. Failure to evacuate the building during a fire alarm will result in disciplinary action. Planned fire drills are conducted in each residence hall once per semester. Participation in fire drills is mandatory.
NIU works with local and institutional emergency responders to operate the Premise Alert Program. As part of this program, these groups maintain a list of individuals who may need assistance during an emergency evacuation situation. In order to be added to this list, residents must complete and submit the Premise Alert Program Form. Please direct any questions about this program to the Hall Director, Complex Coordinator, or the Coordinator of Residential Facilities. Those students who need assistance are shown the appropriate areas of refugee in their residence, and staff work with emergency responders to safely evacuate those students when necessary.
In the event of a tornado or other severe weather emergency, residents may only have minutes (or fewer) to get to safety. Residents should become familiar with the different types of watches and warnings and be prepared to seek shelter when necessary.
When seeking shelter during a tornado or other severe weather emergency, residents should move quickly using the stairwells to the designated area. Residents should not use elevators, as they may become trapped if the power goes out. Tornado and severe weather shelter areas are located in the following areas of the residence halls:
|Gilbert Hall||The second floor interior hallways away from glass and the bathrooms and shower areas away from windows|
|Grant Towers||The basement hallways and under the stairs. If these areas are full, begin filling up the North lower lounge|
|Neptune Central||The laundry rooms, bathrooms, and Trident area for shelter|
|Neptune East and Neptune West||Take shelter on the first floor in the hallways (away from windows) and bathrooms.|
|Neptune North||The basement hallway outside the RHA offices and the other basement hallways away from windows.|
|New Residence Hall||Bathrooms of Community Center and basement of New Hall West and East.|
|Stevenson Towers||The basement hallways and under the stairs. If these areas are full, begin filling up the North lower lounge.|
|Northern View Community||First floor residents: go to the restroom, jump in the bathtub and put a mattress over your head. Second and third floor residents: Go under the stairwell on the first floor; if possible, if you know someone on the first floor, knock on the door and ask to use their bathtub/mattress for shelter.|