In an effort to provide peace of mind for students and their families, you are encouraged to carry personal property insurance, as the university is not responsible for damage to your property. Students are encouraged to review their homeowners’ policies to determine if any coverage gaps exist. If so, it is best to consult with your insurance agent regarding the purchase of rental insurance. Housing and Residential Services cannot be held responsible for damage to your property.
This section applies during regular operations and is not applicable during our COVID-19 Recovery phase.
All residents sharing a room will complete a roommate agreement. This form can be acquired from your CA. This agreement allows roommates to discuss various aspects of sharing a room and agree upon expectations for the use of and conduct in the room. You are strongly encouraged to complete a roommate agreement form early in the year as it can help set the groundwork for a successful residential experience. Roommate agreements will be discussed by the Community Advisor within the first two weeks of the semester, but can be revisited as often as needed.
Before requesting a room change, roommates should discuss any conflicts, particularly conflicts related to visitors. The residence halls have guidelines for visitors. Roommates should know the guidelines and discuss them with each other. The CA can be a great resource and mediator during difficult conversations. If the discussion does not move toward resolution of conflict, contact the Hall Director or Complex Coordinator. More details can be found in the Community Living section. You are not permitted to make room changes without authorization of the Chief Clerk, Hall Director, or Complex Coordinator. This process is necessary to insure that you have appropriate access to your mail and to your room. A resident’s official room assignment generates room billing and main door access. A resident who moves without authorization may be assessed a $50 fine and may be required to move back to his or her originally-assigned space.
Students who are victims of interpersonal violence incidents may request to have their living arrangements changed. Students should contact a Complex Coordinator or Hall Director to make the request. A staff member is available 24 hours a day for assistance in emergency situations.
Decorate your room to make it unique and feel like home. While you’re adding your personal touches, please follow these guidelines:
As you arrange your room to make it suitable for your living style, you should remember the following guidelines.
Personal Care Attendants / Assistants (PCAs) shall be considered guests of the resident for whom they work. All PCAs should obtain a Photo Courtesy Card from the OneCard office. For information about obtaining a PCA photo courtesy card, please contact the Coordinator of Residential Facilities at 815-753-7407.
Any PCA who has an active Photo Courtesy Card and OneCard account with NIU OneCard shall be held to all the regulations of a guest as outlined in the NIU Housing Handbook.
When a resident is permanently leaving their room, whether changing rooms or moving out, they need to complete a Room Condition Form (RCF) with their Community Advisor. They should schedule a time with their CA to check out of the room at least 24 hours in advance and during business hours. If the resident fails to make an appointment with their CA to check out, they may be assessed a $50 improper check out fee. They then must turn in any keys as instructed. If they are withdrawing from the university (not moving due to a room change or the end of the year move out), they need to complete a Contract Release Request form.