Create Accessible Word Documents
Use Heading Styles in the Home tab instead of a paragraph in a different font.
Customize each heading by right-clicking the heading style.
Use Lists in the Home tab instead of tabbing and using a bullet.
- Use a bulleted list for an unordered list.
- Use a numbered list for an ordered sequence.
Use Table in the Insert tab instead of tabbing to create a table.
Insert rows and columns by clicking on the table to get the Table Layout tab.
Delete rows and columns by clicking on the table to get the Table Layout tool.
Use unique meaningful link titles, not “click here” or the URL.
Add alternative text to images to convey their meaning to people who can't see them.
- Click on an image
- Select the Picture Format tab
- Select Layouts & Properties in the Format Picture pane
- Enter the image description in the Description box
Use Columns in the Layout tab to create columns instead of using tab.
The Accessibility Statement is required for all NIU syllabi.
Check Accessibility in the Review tab finds accessibility issues and shows how to fix them.
Don’t see Check Accessibility?
- Click File
- Choose Info
- Select Check for Issues
- Select Check Accessibility
- Accessibility Checker pane displays next to your content
Do not convert to PDF until you have considered:
- HTML is the most accessible format.
- Word is the next most accessible format.
- PDF prints well but will this document be printed?
- The digital version of your Word document is secure. If someone presents a different version, it has been tampered with. Your digital version is the correct version.
To make a PDF accessible, you need Adobe Acrobat.
- In Tools, choose Accessibility
- Click Full Check, then Enter
- Accessibility issues display in the left pane
- Recommended: Click Autotag Document to ensure a screen reader reads the document in logical order
A PDF of a scanned document is inaccessible because a scan is an image.