Student Organization Billing
The Commercial Accounts Receivable (AR) Office, within the Office of the Bursar, issues AR customer numbers to Student Association (SA) recognized organizations/groups. The AR customer number allows organizations to charge services on campus for their activities and events. Note: For your protection, the policy of this department is to NEVER give out your AR customer number over the phone.
Do this First!
Before your organization can obtain an AR customer number from this office, you must do the following:
- Current officer information must be entered and maintained within Huskie Link.
- Only student organizations NOT receiving funding by the Student Association (SA) can obtain an AR customer number. Do not continue if you are SA funded.
- Outstanding balances must be paid before any changes can occur on the AR customer account.
- Two officers from the organization are required to establish an AR account. The organization must be approved by the SA Office and EACH officer must electronically submit an Accounts Receivable Authorization form and be approved before the organization can incur charges to their account. The AR authorized officers must present their photo ID along with their AR Officer Authorization Approval Letter to departments when reserving rooms or services.
AR Officer Authorization Form
All charges billed through the Commercial Accounts Receivable Office must be paid by cash, check, money order or online by credit card or e-check. If there exists any discrepancies in your billing, it is your responsibility to protest the charges. Payments can be made payable to Northern Illinois University and mailed to:
Commercial Accounts Receivable
Northern Illinois University
1425 W. Lincoln Hwy
DeKalb, IL 60115-2828
Important: Your organization will be placed on a hot list if it has an outstanding balance 30 days past due.
In the event that an AR customer account reaches 30 days old, the AR customer account will be placed on a hot list that is distributed campus-wide. If the charges are not paid by the due date, both officers that signed the authorization form may have a hold placed on their student financial accounts. A student may not register for classes or get copies of transcripts during the time that there is a hold.
The hot list prevents organizations from incurring further charges on their account for goods or services.
The Accounts Receivable Office's policy is to only discuss information about the organization's account to the officers that are on the officer roster and the faculty advisor. If the AR officers should default on their bill, it may be necessary to discuss the account with other interested parties in order to get the invoice/bill paid.