Get your Faculty/Staff OneCard ID

Sample OneCard Welcome to NIU! You have joined the team and are excited to be able to call yourself an NIU employee, now you are just looking for that identification card to make it official. For most, the card will become an integral tool, while others will use it for less official business or use it less frequently. In any case, we highly recommend getting your Faculty/Staff OneCard ID and we have provided options in how you may be able to do so.

Getting Your OneCard ID

Employees can get his/her OneCard IDs by stopping by the OneCard ID office or submitting a photo online.

In the OneCard ID Office

  1. Attend your New Employee Orientation and contact us to be sure your information is in our system for card production
  2. Bring in your valid driver's license or state ID 
  3. Leave with your brand new OneCard ID! 

Submit Your Photo Online

Looking for an alternative to having your photo taken at the OneCard ID Services office? You may submit your photo online, providing convenience, a streamlined process, and the choice to use a professional photo. As your request is completed, you will be notified when your photo has been processed, and directions to bring in your driver's license or state ID. Once you stop by, you will leave with your OneCard ID!

Photo Requirements

  Provide a clear, recent photo of yourself
  No more than 6 months old
  At least 350 pixels by 350 pixels in size
  Show your entire head and face the camera directly
  Look directly at the camera; don't angle or tilt your head or shoulders at all
  Include space around your head so we can resize your photo
  Photo is to be used for identification
This is for identification, not social media

  Eyes must be visible, not covered


  Don't cover any part of your head


  No side view or glamour angles


  Photo of you, and ONLY you


  Your entire head must be in the photo

Partial Head

  Smile, Don't use trendy or funny faces

Facial Expressions

  Plain and light-colored background

Scenic Background

  Photo must be in color; Don't add filters

Black & White

  Don't have your hands or arms visible


  Must be a high quality photo


  No Copyrighted or Watermarked photos


  Don't have text or emoticons visible


Accessing the OneCard ID Request Form

  • Access the OneCard ID Request Form
  • Log in with your employee ID and password
  • Follow directions to complete form information, then confirm
  • Continue to upload your photo
    • You will be able to track the status of your request following your submission.
    • Should you receive a rejection of your photo, you will be notified via your NIU employee email account within two business days.

Contact Us

OneCard ID Services
Founders Memorial Library 104


Business Hours