Materials Management

Moving Procedures

Prior to move, submit a Department Information Form to Human Resource Services. This form is available on the HRS website.

Additionally, anytime a move involves permanent transfer of NIU Property either to or from a department's inventory location, the department must first obtain Equipment Transfer Authorization from Property Control (753-1436).

In order to schedule a move utilizing Materials Management's Distribution Services, the department must contact Materials Management (753-6280) and provide the following information:

  • Department Name
  • Person Requesting Move
  • Contact Name and Phone Number
  • Description of Items to be Moved
  • Location of Items to be Moved
  • Destination of Items to be Moved
  • Date(s) Desired for Move
  • Any Special Instructions (i.e. Key in Room, Room Alarmed, etc.)

Departments must also follow our moving instructions.

Materials Management Distribution Services will attempt to process your request for a move in a timely fashion; however, during peak times of the year (i.e. Commencement, Summer Conference Set-up, etc.) delays may occur. Please allow as much time in advance to make it easier to schedule nonspecific moves. All moves are done on a 'first come, first serve' basis.

If your move involves file cabinets, desks, bookcases, lateral files, etc., be advised that some of these items must be emptied before the move can be done. Certain exceptions can be made for this (moves within the same area, for example), and if in doubt, check with Materials Management. Plastic totes (TYGA) with carts, when available are at no charge, although a cost center must be provided at the time of reservation before totes and carts will be delivered. You will only be charged if totes/carts are returned broken or not returned at all.