Constitution & Bylaws

Bylaws of Northern Illinois University




ARTICLE 1:
MEMBERSHIP OF THE UNIVERSITY COUNCIL


1.1 Ex Officio Voting Members (11)

  • The president 
  • The executive vice president and provost 
  • The dean of each of the degree-granting colleges, of the Graduate School, and of the University Libraries. 


1.2 Nonvoting Members (4)

  • The vice president for Student Affairs and Enrollment Management. 
  • Three additional members of the university administration to be designated by the president. 


1.3 Elected Voting Members From Full-time College Faculty (32)

Thirty-two tenured members shall be elected by and from the regular, full-time university faculty (as defined in Section 6.1.1 of the Constitution) in the academic division of the university, excluding the president, the president's staff, the executive vice president and provost, the executive vice president and provost's staff, the deans, and the deans' staffs. Regular faculty members are those whose contracts do not carry the designation "temporary" or "adjunct." An elected voting faculty member of the University Council shall be eligible for no more than two successive three-year terms.

1.4 Student Members of the University Council (16)

The voting student members of the University Council shall consist of the president of the Student Association, or the president's designee, and fifteen (15) additional students selected in the manner prescribed in article 4 of these bylaws.

1.5 Supportive Professional Staff Members of the University Council (2)

The president of the Supportive Professional Staff Council shall be a voting member of the University Council. the Supportive Professional Staff Council shall select annually an additional full-time supportive professional staff member to serve as a voting member. Full-time supportive professional staff members are those whose appointments designate them as holding: (a) no-rank faculty status, or (b) faculty rank with administrative assignments outside the academic division of the university.

1.6 Operating Staff Members of the University Council (2)

The president of the Operating Staff Council shall be a voting member of the University Council. The Operating Staff Council shall select annually an additional full-time operating staff member to serve as a voting member.

1.7 Consultants to the University Council

Subject to the call of the University Council, consultants shall have the right to participate in the deliberations of the Council but shall not have the right to vote.

1.8 Additional Ex Officio Members

The assistant chairs of the Academic Planning Council, the Graduate Council, and the Undergraduate Coordinating Council shall sit as ex officio, nonvoting members of the University Council during their terms of office.

1.9 Alternates for Members of the University Council

An alternate or a panel of alternates shall be designated for each member of the University Council.

1.9.1 The name of the designated alternate or alternates for each member shall be forwarded to the executive secretary of the University Council by the appointing authority by October 1 of each academic year. No alternate may serve in that capacity until three days after that alternate's name has been officially transmitted to the executive secretary by the appointing authority. 

1.9.2 Alternate panels may be used only where more than one member is selected to represent a designated constituency. When a panel is used, the names of alternates in the panel may be ranked by the appointing authority, and the selection of particular alternates to attend meetings in place of any of the University Council members representing the constituency shall be made in terms of the priority ranking. The number of names of alternates in any such panel shall not exceed the number of University Council members representing the constituency from which the alternate panel was developed. 

1.9.3 Mid-term vacancies which occur in the position of alternate to the University Council shall be filled in the same manner as that prescribed by the university constitution for filling the position which was vacated. Mid-term appointments shall be for the balance of the unexpired term. They shall take effect three days after notice of the appointment has been sent to the executive secretary of the University Council by the appointing authority. 

1.9.4 An alternate, when sitting on the University Council, shall have the same power and privileges as the regular member whose place on the University Council is being filled.

1.9.5 There shall be no use of proxy votes on the University Council. In the event a regular member cannot attend a University Council meeting, the executive secretary of the University Council shall be notified in advance of the meeting. 

1.9.6 Vacancies which occur in the membership of the University Council shall be filled by the designated alternate for that position until the vacancy is filled in accordance with the appropriate procedure specified below. 

1.9.6.1 Vacancies in seats held on an ex officio basis shall be filled when a new person is designated to fill that office on either a regular or an acting basis. 

1.9.6.2 Vacancies in seats held by faculty members shall be filled by the alternate designated for that seat. Such alternate shall serve as a member of the University Council for the balance of the year in which the vacancy occurs. Elections, if necessary, to fill the unexpired portion of the term of office of the vacated position shall be held concurrently with the regularly scheduled annual election of faculty members to the University Council. 

1.9.6.3 Vacancies in seats held by student members shall be filled by the alternate designated for that seat. Such alternate shall serve for the balance of the academic year. 

1.9.6.4 Vacancies in seats held by representatives of the supportive professional staff or the operating staff shall be filled by the alternate for the vacant position until a successor is elected by the Supportive Professional Staff Council, or the Operating Staff Council respectively. 

1.9.7 A panel of alternates for faculty members from each college shall be elected within 30 days of the start of each new academic year by and from the respective college faculty on the Faculty Senate. Names on the panel shall be listed in priority order and forwarded immediately to the executive secretary of the University Council. Should the executive secretary find that there is an insufficient panel of alternates from any college, the secretary shall act to secure an adequate panel of alternates for that college. 

1.9.8 Each member of the university administration shall designate an alternate. 

1.9.8.1 The alternate for a University Council representative from the supportive professional staff shall be selected in accordance with the Supportive Professional Staff Council Constitution and Bylaws. 

1.9.8.2 The president of the Operating Staff Council shall designate an alternate from that council. 

1.9.8.3 To be eligible for service as a faculty or staff alternate, a person must be eligible for the University Council position for which she or he is to serve as an alternate. Faculty alternates shall serve for a term of one year and shall be eligible for re-election as an alternate or for election to the University Council in the succeeding year.

Article 1.2 update approved by University Council 01/26/2000.

Article 1.2 update made to reflect current position titles
per University Council approval of identical Committee Book updates 09/07/2011.