Presented 2 18 04
         Approved 2 18 04
Athletic Board
Wednesday, January 21, 2004
Holmes Student Center Heritage Room South, 1:00 pm

Present:  Terry Bishop (Chair), TJ Lusher, Paul Bauer, Ron Short, Jan Rintala, David LaCerra, Cary Groth, Earl Hansen, Paul Carpenter, Josephine Umoren, Malcolm Morris, Gip Seaver, Bob Beatty, Kathy Rettig, Marcia Dick, Ray Tourville, Craig Marcus, Eric Johnson.

Guests:  Sheila Berg, Athletics Business Manager; Bobbie Cesarek, NCAA Compliance Officer; Tekla Martin, Director of Development.

I.     Call to Order – Terry Bishop

II.    Approval of November 19, 2003, Meeting Minutes

Jan Rintala made a motion to approve the November 19, 2003, meeting minutes as presented.  Ray Tourville seconded the motion.

Having no additions or corrections, the motion was carried.

III.   Committee Reports

        A.     Budget

                No report.  Action will be taken under Old Business.

        B.     Equity/Diversity

                TJ Lusher reported that the committee has met and they will be assigning responsibilities to the committee members.

        C.     Student Welfare

                Malcolm Morris reported that Kim Judson’s report should be completed at the end of this month.

        D.     External Relations

                Bob Beatty reported that the committee had met in November but not in December.  They are working on various assignments.

IV.    Faculty Athletics Representative

Jan began by saying the Executive Committee had asked her to report on academic reform issues and the impact of 40/60/80.  She distributed information providing an overview of the phases of the academic reform legislation including Proposition 48, normal progress, progress toward a degree requirements and 40/60/80.

Cary Groth added that with different colleges or departments increasing the GPA for admission to a particular college or major, the challenges increase as well.  It may cause student-athletes to look more at General Studies, which is not the philosophy of the Athletics Department.  Bobbie Cesarek stated that if student-athletes were to be advised to take a semester to improve their GPA, they would not have that luxury because they are on a “clock” through the NCAA.

Paul Bauer asked Gip Seaver if the Provost’s office has a position on this particular issue.  Gip responded that programs are put on limited admissions when the demand is high or resources are limited.  He reminded that it is not just the student-athletes for whom that is a problem but for all students.  There is a large number of students in good academic standing, making progress toward a degree and who will graduate but they are having a difficult time deciding which way to go.  For Athletics, it is even more difficult because decisions are not made until their junior year.

Terry Bishop then said there are two choices here.  One item on the agenda is the letter which everyone got copies of today.  We can deal with the issue now or leave to later in the agenda.  Bobbie Cesarek, Jan Rintala and Terry have targeted issues of advisement and heightened standards for eligibility and are wondering how best to proceed.  They decided it would be appropriate to bring a memorandum for Dr. Seaver to work with the advising deans and the larger advising mechanisms on campus.  By bringing the memo forward today, Jan and Terry will ask that the Board make a motion to approve that the memo be forwarded to Dr. Seaver.

Jan went on to say that the purpose of her presentation today is to bring everyone up to speed on the terms that are used in the Board meetings.  Gip said the issues affect all students and it is an institutional issue.  Cary said the critical component is the advisement of student-athletes.

TJ Lusher asked how well informed the student-athletes are with regard to 40/60/80 and who has the responsibility for informing and advising them. In some cases, the communication between the SASS coordinator and the academic advisor  could be tightened.  This is the thought that led to drafting the memo presented today.

Terry then said the executive committee drafted the memo requesting that attention be given to this issue.  Cary suggested that one of the college advisors be part of this discussion, as well as someone from SASS.  Gip added that someone from SASS has been invited to participate on the retention task force.

Terry went on to say that it would be premature to ask that something else be created but asked Gip to bring the issue to the retention task force.  This issue is relevant to all students, not just student-athletes.

Having no further discussion on this issue, Terry said he will move forward on redrafting the memo as Gip has suggested.

V.     Old Business

        A.     First Quarter Report

                Ray Tourville made a motion to approve the FY04 First Quarter Report.  Craig Marcus seconded the motion.  Having no discussion, the motion was carried.

        B.     Student Discipline Policy

                Terry stated that Ken Davidson had volunteered to review the policy as brought forth at the November meeting.  Ken could not attend today’s meeting so he will provide a progress report at the next meeting.

VI.   Adjournment

        Earl Hansen made a motion to adjourn the meeting.  Malcolm Morris seconded the motion.  Motion carried unanimously.

The next meeting of the Athletic Board will be on Wednesday, February 18, 2004, at 1:00 pm in Holmes Student Center Room #306.  The executive committee will meet on Wednesday, February 11, 2004, at 1:30 pm in the Athletics administration conference room in Convocation Center #200.