Promotion and Tenure

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Information Regarding Promotion and Tenure Applications


All applications are due by December 9, 2016
in the Office of the Provost.


Assemble your application packet(s) as follows:

  1. Application Cover Sheet (an original application cover sheet must be placed on top of each application packet)
  2. Part I documents
  3. Part II documents
  4. Any relevant departmental or divisional correspondence

Early Promotion/Tenure and/or a Disagreement: In the event of an application for early promotion/tenure and/or a disagreement, the chair must include a letter of explanation, and the letter should be placed on top of the original application cover sheet. Please clearly indicate on the application cover sheet(s) and vote record sheet(s) if an application is considered early.

Cover Letter from Dean: One cover letter from the dean that lists all recommendations (approvals, denials, early promotions and/or tenures) and the dean’s comments must be submitted. Please place the letter on top of the application packet(s).

Denials: Denials must be accompanied by a letter stating the reason(s) for denial and providing assurance that the faculty member has been advised of his or her right to appeal. The college must provide documentation that all appropriate appeal procedures or review procedures have been followed.

Additional Notes: Refereed and juried works must be identified as such. All formal appeal materials must have pages sequentially numbered. Tenure applications under appeal should include progress toward tenure letters.

Vote Record Sheet: A vote record sheet must be submitted for each application, but should not be attached to the application packet(s). Original signatures indicating a vote count from the department personnel committee and the college council are required. Note: The vote record sheet is confidential and is only for use by the Office of the Provost. The information is not routinely shared with the UCPC. Please send the original (hard copy) vote record sheet(s) separately from the application packet(s).

College/Divisions please submit: 1) the unstapled, one-sided, original to the Office of the Provost and, 2) one PDF to provost@niu.edu (submit one PDF for each application) (See Bylaw 6.3.4.1.)

Important Personnel Dates for Promotion and Tenure
Due to the Office of the Provost - December 9, 2016
Appeals Heard - March 2017
UCPC Decision/Recommendation to President - April 2017
BOT Decision - May/June 2017