VIII.5. Funding Sources and Related Guidelines

The revenue sources that department chairs usually deal with include the following, and each funding source has guidelines on usage, carry over to next fiscal year, and approvals.

  • 02 – These are general revenue funds that come from the state for particular fiscal year and cannot be carried over to the next fiscal year. These funds are generally used for personnel and operating expenses and have restrictions on how the funds can be expended.
  • 04 – These are material fees directly-related to courses and instructional activities, and managed by the departments. The fees have to be assigned to courses through Fee Request Forms and require a formal approval process by established timelines. These funds also have restrictions on how they can be used and have limits on how much can be carried over to next fiscal year.
  • 41- These are considered local funds and specific to units. The cash funds have no carry-over limits but the indirect charges maintained as 41 funds have carry-over limits.
  • 91, 92, 93, 55, etc. – These are Foundation funds generated through endowments, gifts, etc., and are used for scholarships and other purposes as defined. These funds have fewer restrictions for expenses such as meals and entertainment compared to other funds mentioned above.

Chairs must know the funding sources available to their departments, their intended purposes, restrictions and approval process, especially for 04 funds which have established time lines for request and approval each year. Any transfers can only be made between same fund sources. For example, budget transfers can be made from one unit’s 02 fund to another unit’s 02 fund but not from an 02 fund to a 41 fund.