Academic Policies and Procedures Manual

Table of Contents

Recent Revisions and Additions

These portions of the Academic Policies and Procedures Manual (APPM) have been added or modified since January 2007:

• Section III. Item 10: Procedures Regarding Limited Admission to an Undergraduate Program (April 2, 1992) [Modified]
• Section III. Item 11: Procedures Regarding Limited Retention to an Undergraduate Program (May 6, 2004) [Modified]
• Section II. Item 11: Extra and Supplemental Compensation (January 4, 2007) [Modified]
• Section II. Item 29: Effort Reporting Associated with Personal Service Payments and Federal (and Federal Flow-Through) Grants/Contracts (January 4, 2007)
• Section I. Item 2: Research Integrity at Northern Illinois University (May 2, 2007) [Modified]
• Section I. Item 6: Northern Illinois University Intellectual Property Policy (April 22, 2011) [Modified]
• Section I. Item 7: Conflicts Between Religious Observances and the Academic Schedule (May 2, 2007) [Modified]
• Section III. Item 3: Operating Procedures for Curricular Items (August 14, 2007) [Modified]
• Section III. Item 4: Curricular Approval Procedures (August 14, 2007) [Modified]
• Section III. Appendix E: Procedure for Requesting a New Degree Program or Off-Campus Degree-Granting Authority and Delivering a Degree Program Online (September 13, 2007) (Modified)
• Section II. Item 12: Payout of Benefits and Reemployment (September 25, 2007) [Modified]
• Section II. Item 6: Appointments of Non-Tenure-Track Faculty and Research Staff (September 28, 2007) [Modified]
• Section III. Appendix K: Calendar for Changes in the Graduate Curriculum (April 7, 2008) [Modified]
• Section I. Item 1: Class-Related Fee (Form Added: Class-Related Fee - Request for Temporary, One Semester Reduction of Fee)(August 11, 2009) [Modified]
• Section I. Item 10: Conflict of Interest Policy (October 15, 2010) [Modified]
• Section IV. Item 1: Policies Pertaining to Graduate Assistantships (October 13, 2010) [Modified]
• Section II. Item 14: Student Evaluation of Instruction (April 22, 2011) [Modified]
• Section II. Item 22: Policy Relationships between University Employees and Students (October 25, 2010) [Added]
• Section II. Item 21: Statement on Professional Behavior of Employees (February 9, 2011) [Revised]
• Section II. Item 22: Statement of Professional Ethics for Faculty (April 26, 2011) [Added]
• Section II. Item 23: Policy Relationships between University Employees and Students (April 26, 2011) [Modified; Changed Item Number]
• Section II. Item 1: Policies and Procedures for Graduate Faculty Membership (July 21, 2011) [Revised]
• Section III. Item 5: General Curricular Policies (November 30, 2011) [Revised]
• Section II. Item 18: Sabbatical Leaves (February 22, 2012)
• Section III. Item 7: Procedures for Appeals of Course Grades by Undergraduate Students (April 11, 2012) [Revised]
• Section I. Item 12: Office Privacy Policy (April 18, 2012) [Published]
• Section IV. Item 1: Policies Pertaining to Graduate Assistantships (June 5, 2012) [Published]
• Section II. Item 1: Policies and Procedures for Graduate Faculty Membership (June 5, 2012) [Published]
• Section II. Item 21: University Workload Policy and Guidelines (May 10, 2012) [Added]
• Section III. Appendix D.1.:  Submission of Course for General Education Credit (January 19, 2012) [Revised]
• Section III. Appendix D.2.:  Resubmission of Course for General Education Credit (January 19, 2012) [Revised]
• Section III. Item 2:  Curricular Definitions (September 10, 2012) [Revised]
• Section III. Item 13:  Graduate Course Requirements and Scheduling (September 10, 2012) [Revised]
• Section III. Item 4:  Curricular Approval Procedure (Updated November 6, 2012)
• Section II. Item 14: Student Evaluation of Instruction (December 5, 2012) [Revised]
• Section II. Item 15: Personnel Policies and Procedures for Members of the Supportive Professional Staff (January 30, 2013) [Revised]
• Section III, Item 3: Course Syllabus Policy (January 22, 2013)
• Section II, Item 30: Joint Appointment Policy (May 6, 2013)

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Introductory Information and Contents

1. Criteria for Inclusion of Items in the NIU Academic Policies and Procedures Manual (June 5, 1997)
   Process for Including Items in the University Academic Policies and Procedures Manual (June 5, 1997)
2. Confirmation of Origin and Review of Policies and Procedures in the Academic Policies and Procedures Manual (April 28, 1994)
3. Academic Policies and Procedures Manual Distribution (February 6, 2004)

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I. General Policies and Procedures

1. Class-Related Fees (January 20, 2000)
   • Request for Class-Related Fee Form (PDF form) (August 26, 2010)
   • Request for Refund of Class-Related Fee Form (PDF Form) (March 4, 1993)
   • Class-Related Fee - Request for Temporary, One Semester, Reduction of Fee (Word File) (August 11, 2009)
2. Research Integrity at Northern Illinois University (Table of Contents) (June 5, 1997; last modified May 2, 2007)
3. Policy on Protection of Human Subjects in Research (May 3, 1993; modified September 16, 2003)
4. Policy Governing the Use of Animals in Research and Instruction (May 3, 1993; modified September 16, 2003)
5. Policy on Biosafety (August 5, 1999; modified September 16, 2003)
6. Northern Illinois University Intellectual Property Policy (Table of Contents) (April 14, 1999; last modified May 2, 2007)
7. Conflicts Between Religious Observances and the Academic Schedule (May 2, 2007)
8. Class Size (January 5, 1998)
9. Access to the Law Library by Non-Law-School Users (April 28, 1992)
10. Conflict of Interest (November 15, 1995; modified October 15, 2010,)
11. A Code of Ethics: Rights to the Products of Research and Artistry (November 4, 1996)
12. Office Privacy Policy (December 10, 2003)

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II. Personnel Policies and Procedures

1. Policies and Procedures for Graduate Faculty Membership (June 5, 2012)
2. Procedure for Review of Graduate Faculty Membership (June 5, 1997)
3. Policy on Hiring NIU Graduates (October 13, 1993)
4. Salary Adjustments for Temporary Administrative Appointments (June 5, 1997)
5. Compensatory Time Policy (January 5, 1994)
6. Appointments of Non-Tenure-Track Faculty and Research Staff (February 13, 2002; Modified September 28, 2007)
7. Policy on Tenure-Track Administrative Appointments for Persons Hired above the Level of Department Chair (April 20, 1994)
8. Hiring Procedures for Supportive Professional Staff (June 5, 1997; Edited July 13, 2010)
   • Principal Administrative Position Exemption Request Form Sample () (June 5, 1997; Edited May 5, 2011)
   • Request for Permission to Employ Faculty Sample Form (June 5, 1997)
9. Job Description Procedures for Supportive Professional Staff (November 6, 1995)
   • Supportive Professional Staff (SPS) Position Description (November 6, 1995)
10. Performance Appraisal Procedures for Supportive Professional Staff (November 6, 1996)
11. Extra and Supplemental Compensation (January 4, 2007)
12. Payout of Benefits and Reemployment (September 25, 2007)
13. College Deans (April 20, 1994)
14. Student Evaluation of Instruction (May 4, 2005; last revised December 5, 2012)
15. Personnel Policies and Procedures for Members of the Supportive Professional Staff(September 7, 1996; Revised January 30, 2013)
16. Supportive Professional Staff Position Administration: Internal Promotion/Reassignment(March 25, 1997; Updated July 13, 2010)
    • Request for Waiver of External Search Form (March 25, 1997; Updated July 13, 2010)
17. Supportive Professional Staff Position Administration: Title Changes (March 31, 1997)
    • Request for Change in Supportive Professional Staff Form (March 31, 1997)
18. Working Rules of the University Council Personnel Committee (UCPC) (September 17, 1996; ; Updated February 22, 2012)
19. Faculty Emeritus Status (January 20, 1999)
20. Responsibilities of Chair (or Director) of Department (or School) (July 17, 2002)
21. University Faculty Workload Policy and Guidelines (May 10, 2012)
22. Statement on Professional Behavior of Employees (Updated February 9, 2011)
23. Statement of Professional Ethics for Faculty (April 26, 2011)
24. Policy on Relationships between University Employees and Students (October 25, 2010)
25. Principles Governing Off-Campus Teaching (April 6, 1994)
26. Faculty Office Hours (May 6, 1998)
27. Guidelines for Faculty Searches and Appointments (October 15, 1999; Updated July 13, 2010)
28. Guidelines for Supportive Professional Staff Searches and Appointments (October 15, 1999)
29. Provost's Office Guidelines for Justification for Filling Faculty Positions (May 12, 2000)
30. Joint Appointment Policy (April 29, 1992) [Added September 16, 2003] (Updated May 6, 2013)
31. Extension of the Tenure Probationary Period (February 15, 2005)
32. Effort Reporting Associated with Personal Service Payments from Federal (and Federal Flow-Through) Grants/Contracts (January 4, 2007)

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III. Curricular Policies and Procedures

1. Introduction and Responsibilities (April 30, 1992; modified September 16, 2003)
2. Curricular Definitions (September 10, 2012)
   • General
   • Degrees and Instructional Units
   • Courses
   • Credit Hour
3. Operating Procedures for Curricular Items (January 22, 2013)
   • Degrees and Other Units of Instruction
   • General Education
   • New Courses
   • Non-Duplication and Impact on Other Units
   • Course Deletion
   • Course Revisions
   • Catalog Descriptions
   • Course Syllabus Policy
4. Curricular Approval Procedures (November 6, 2012)
5. General Curricular Policies (November 30, 2011)
   • Initial Offering of New Courses and Programs
   • S/U Grading
   • Catalog Copy and Transcript Information for Emphases and Specializations
   • Time Conflicts
   • Course Subtitles
   • Grading Materials
   • Guests in the Classroom
6. Undergraduate Internships (April 30, 1992)
7. Procedures for Appeals of Course Grades by Undergraduate Students (April 11, 2012)
8. Procedures for Appealing Allegedly Capricious Course Grades of Graduate-Level Students(Updated May 17, 2011)
9. Proficiency Credit for Undergraduate Students (November 11, 1991)
10. Procedures Regarding Limited Admission to an Undergraduate Program (April 2, 1992; Revised February 5, 2009)
11. Procedures Regarding Limited Retention in an Undergraduate Program (May 6, 2004; Revised February 5, 2009)
12. Scheduling and Advertising of Graduate Courses (May 4, 1992)
13. Graduate Course Requirements and Scheduling (April 7, 1997; Revised September 10, 2012)
14. Proprietary Courses at the Graduate Level (May 3, 1993)
15. Academic Planning Council Program Procedures (June 5, 1997)
16. Continuing Education Unit (CEU) Policy (May 6, 1996)
17. Policies and Regulations for Off-Campus Teaching (January 31, 1995)
18. Guidelines for the Development of Interdisciplinary Courses (December 5, 1994)
19. Contract Majors (December 7, 1995)
20. Policies Regarding Elimination of Academic Programs (April 6, 1994)
21. International Academic Exchange Linkage Agreements (May 1997)
    • Form for Reviewing an International Linkage Agreement in Word or PDF Format(May 1997)
22. Guidelines for Online Courses Carrying Graduate Credit Offered by Northern Illinois University (October 5, 1998)
23. Guidelines for Online Courses Carrying Undergraduate Credit Offered by Northern Illinois University (October 4, 2001)
24. Guidelines for Certificates of Graduate Study and Graduate-Level Concentrations (March 6, 2000)
25. Guidelines for Certificates of Undergraduate Study (April 5, 2001)
26. Responsibilities of the Division of International Programs (May 24, 2000)
27. Policy Regarding Degree Programs Abroad (May 24, 2000)

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IV. Graduate Assistantship Policies and Procedures

1. Policies Pertaining to Graduate Assistantships (March 1, 1999; modified October 13, 2010; modified February 6, 2012)
2. Applying for a Graduate Assistantship (June 30, 1997)
   • Sample Assistantship Application Form (October 11, 2004)
3. Offering a Graduate Assistantship (July 1999)
   • Offering Letter for Graduate Assistants (June 30, 1997)
   • Enclosures with Offering Letter:
   • Extract of Policies and Procedures Pertaining to Graduate Assistants (March 1, 1999)
   • Resolution Regarding Graduate Scholars, Fellows, and Assistants (July 1999)
   • Notice to Graduate Assistants: Immigration Reform and Control Act (IRCA) of 1986 (May 4, 1992)
   • Effect of Tax Laws on Graduate Assistants' Taxable Income (May 4, 1992; Updating 2011)
   • Employee's Withholding Allowance Certificate (W-4 Form)
   • Personnel Data Form
   • Selective Service Registration Compliance form (if not on Graduate Assistantshp application form)
4. Acknowledgement of Acceptance of a Graduate Assistantship (December 6, 1993)
   • Sample Acknowledgement of Acceptance Letter in Word Format (December 6, 1993)
5. Submitting the Personnel Action Form for a Graduate Assistantship (May 4, 1992)
   • Sample Personnel Action Form (PAF) (October 2004)
6. Personnel Files for Graduate Assistants (December 6, 1993)
7. Termination or Resignation of Graduate Assistantship (May 5, 1997)
8. Tuition-Waiver Scholarships Associated with Graduate Assistantships (March 1, 1999)
9. Graduate Assistantship Payroll Distribution (July 1, 2002)
10. Extra Employment for Graduate Assistants (July 1, 2002)
    • Request for Extra Employment for Graduate Assistant Form (Updated June 15, 2011)

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