Tuition-Waiver Scholarships Associated with Graduate Assistantships

Section IV. Item 8.

After the Personnel Action Form (PAF) has been approved, information pertaining to the amount of tuition waiver and stipend level are calculated by the Office of Graduate Assistantship Employment, given to the and Office of Student Financial Aid (OSFA), and tuition waivers are entered into the Bursar's Office computerized billing system. Tuition waivers are authorized only after the PAF has been fully approved.

The amount of the tuition-waiver scholarship is based upon the length of the assistantship. A student with a full academic year appointment will receive a full waiver for the number of hours that he or she is enrolled in that semester. Thus, if the student enrolls for 9 hours, the student will be credited for 9 hours of tuition. The student will not receive a refund for the difference between the maximum allowable waiver and the amount corresponding to actual enrollment. Tuition waivers will be prorated in instances where students are not on assistantship appointments for a full semester. For example, a student working only 11 weeks during a 16-week semester will receive only 11/16 of a tuition waiver for the number of hours in which he or she is enrolled. Tuition waivers cannot be used for international courses and are not applicable to contract courses.

Tuition Waiver for the Summer Session. A student may receive a tuition-waiver scholarship for the summer session adjacent to (either preceding or following) the assistantship appointment period provided that the student is an admitted graduate student during that summer.

Should the student not complete the assistantship appointment, the summer waiver will be prorated based on the actual length of appointment. In instances where the tuition waiver has already been used the preceding summer, the Office of the Bursar will assess the student for the appropriate portion of the summer tuition due based on the percent time of actual employment. Where a student holds a graduate assistantship for only a part of the spring semester, the tuition-waiver scholarship granted for the following summer session will be prorated based on the percent employment for the spring semester.

Students desiring a tuition waiver for the summer preceding the appointment must submit a written request for the waiver to Human Resource Services, Office of Graduate Assistantship Employment. However, the Office of Graduate Assistantship Employment cannot process the request until a PAF has been submitted by the employing department/cost center and approved by the Graduate School. Should the PAF not have been submitted by the employing department/cost center, the student may have to pay tuition in order to confirm registration in the summer session. The student should then apply for tuition reimbursement from the Bursar's Office once the PAF has been submitted and approved. All applications for reimbursement must be submitted to the Bursar's Office IN WRITING WITHIN 60 DAYS after the close of the summer term so that the appropriate refund of summer tuition may be processed. In the event the waiver is not used for the summer preceding the appointment, and the student completed an academic-year appointment, a waiver will automatically be entered for the following summer.

Residency. For purposes of a tuition-waiver scholarship, the graduate assistant is considered an in-state or out-of-state resident by the same criteria that are applied to other graduate students. (Provost, August 21, 1996.)

 

Approved by Graduate Council, May 4, 1992
Editorial modifications, May 5, 1997; March 1, 1999; February 6, 2004

Last Updated: 2/6/04