Acknowledgement of Acceptance of Graduate Assistantship

Section IV. Item 4.

Upon receiving the prospective graduate assistant's written acceptance, the employing department/cost center may send an "acknowledgement of acceptance" letter to the student. This can serve as a reminder of the contingencies/stipulations concerning the appointment, as well as of employment eligibility regulation and other pertinent information (see sample letter below).

Such a letter is not required by the Graduate School or the Office of Graduate Assistantship Employment at Human Resource Services and may be sent at the option of the employing department/cost center (Graduate Council, December 6, 1993). If sent, a copy of this letter is to accompany the Personnel Action Form that the employing department/cost center sends to the office of Graduate Assistantship Employment.


Sample Acknowledgement of Acceptance Letter

Download this sample letter in Word Format.

This will acknowledge receipt of your letter accepting a Graduate Assistantship at Northern Illinois University. All assistantship appointments are subject to formal confirmation by the appropriate college dean or division head and the Office of Graduate Assistantship Employment at Human Resource Services. However, if you meet all of the eligibility requirements as noted in your offering letter, your appointment will be confirmed.

To continue to hold this appointment, you must comply with any contingencies indicated in your offering letter and bring to the department office of the Office of Graduate Assistantship Employment, within 3 days of your report date, original documentation of your U.S. citizenship or current employment authorization as stipulated in the Immigration Reform and Control Act (IRCA) of 1986.

You will receive the stipend for your assistantship as follows:

(Here you may list the semi-monthly stipend and reaffirm that grads are paid on the 15th and last business day of each month.)

On _______________ you are to report to __________________. Your assistantship identification card can be picked up at the following departmental location although these cards may no longer be issued - we are currently trying to work out a way to discontinue issuing these cards.

Sincerely yours,


cc: Graduate Assistantship Employment - Human Resource Services



Approved by Graduate Council, May 4, 1992
Amended by Graduate Council, December 6, 1993
Modified editorially April 2004

Last Updated: December 6, 1993