Division Contact Information
215 Altgeld Hall
DeKalb, IL 60115
Section IV. Item 3,4.
In compliance with the Immigration Reform and Control Act of 1986 (IRCA), every person hired by Northern Illinois University must verify identity and eligibility to work in the United States by completing an "Employment Eligibility Verification Form" (Form I-9), and provide specified documentation at the commencement of employment. Graduate assistants are considered employees of the university and are thus covered by this federal law. The IRCA pertains to those individuals newly appointed to positions beginning on or after November 7, 1986. All graduate assistants employed for the first time after November 6, 1986 must present original unexpired documentation attesting identity and employment authorization to the employing department/cost center or the Office of Graduate Assistantship Employment at Human Resource Services within three (3) days of the start date of their contract or risk cancellation of the assistantship. The reporting date should be indicated on the assistantship offering letter by the employing department/cost center. Final authorization of the assistantship contract is contingent upon employment verification. Assistants whose appointments are canceled will not receive a stipend for duties performed during the unauthorized period.
Please refer to page three of Form I-9 for a list of currently acceptable documents. This document may be found on the Human Resource Services' website .
Foreign graduate assistants: In the event the employment documentation (USCIS Employment Authorization, I-20, DS-2019, etc.) expires prior to the end of the appointment period, the verification process must be updated prior to the expiration date with renewed verification documents. Foreign graduate assistants are advised to obtain employment authorization extensions well in advance, at least 3 months before the expiration date; if the extensions are not obtained by the expiration date, the assistant may not continue in the position. Contact the International Student and Faculty Office for further information (815-753-1346).
Approved by Graduate Council, May 4, 1992
Modified Editorially April 2004, July 2010