OSP Resources

Forms & Procedures

Subcontract Forms
TypeGuidanceFormRevision Date
Contingency Fund Availability Form (CFAF) This form is used to request a grant account number prior to the completion of the award process and is in-line with the NIU policy Charging Costs to a Sponsored Project Prior to Award Acceptance. Contingency Fund Availability Form (CFAF) 3/22/2010
Facilities and Administrative (F&A) Waiver Request Form This form is used to request a waiver of F&A costs for a specific project and is used in-line with the NIU policy on F&A Cost Recovery. Facilities and Administrative (F&A) Waiver Request Form 09/04/2014
Institutional Prior Approval System (IPAS) The IPAS accompanies agency prior approval requests as a means of communicating the proposed change with appropriate institution officials and to vet compliance actions relevant to the proposed change.  The form is used in-line with NIU policy Managing Project Changes on Federal Awards. Institutional Prior Approval System (IPAS)  02/12/2014
e-IPAS (in pilot) Principal Investigators in the College of Liberal Arts & Sciences (CLAS) may initiate the IPAS form electronically by completing the e-IPAS form.  Once completed, the form will automatically route to the Department Chair, GFA, and OSP. e-IPAS (use Novell login to initiate an e-IPAS action form)  
Tuition Cost Share Request Form This is an electronic form used to request a cost share commitment from the University to cover tuition costs for Graduate Research Assistant’s supported on a project budget. The form is in-line with NIU Tuition Remission Policy and Procedure. Tuition Cost Share Request eForm  9/29/2014
TypeGuidanceFormRevision Date
NIU Memorandum of Understanding (MOU) Cost Share Template This form is used to outline cost sharing expectations for non-NIU entities that are contributing costs (cash or in-kind) towards a NIU sponsored project. The form is completed during the NIU award acceptance stage and is only used when the non-NIU entity will not receive project funds either through a subaward or other professional service agreement. NIU Memorandum of Understanding (MOU) Cost Share Template  
Subrecipient Commitment Form A non-NIU organization identified as a subrecipient on a NIU proposal or award must complete this form as a means of obtaining appropriate certifications and clearances relevant to external funding. Subrecipient Commitment Form  
Subrecipient Mini-Audit Questionnaire This form should be completed as required in conjunction with the Subrecipient Commitment Form Subrecipient Mini-Audit Questionnaire