The Award Lifecycle

Pre-Award Spending

Pre-Award Spending - On most Federal Awards, a 90-day Pre-Award Spending Period is allowed when an award is forthcoming, but has not yet been received by OSP.  Requests to exercise Pre-award spending are approved through OSP and GFA via a Contingency Fund Availability Form (CFAF).  When pre-award spending greater than 90 days is requested, the CFAF must be accompanied by a formal agency request outlining the need to incur pre-award spending greater than 90-days prior the project’s start date.  The OSP Award Coordinator can assist with     developing this request. Pre-award spending greater than 90 days will not be approved by OSP until the Sponsor Agency has given formal prior approval. 

Advance Account - An Advance Account may be requested: 1). when an award has not yet been accepted, but OSP is negotiating the award, 2). when OSP is awaiting official award documentation, 3). when the project period has already commenced, and/or 4). when the PI needs to set-up HR/Payroll paperwork, etc. to meet internal deadlines. An Advance Account may be requested and approved through OSP and GFA via a Contingency Fund Availability Form (CFAF).  To qualify as an Advance Account, the Contingency Fund Period and the anticipated Project Period dates must match.   

Breaks Between Budget Periods - A Break Between Budget Periods spending authorization may be requested when an ongoing award has not yet received the next year’s funding increment, OSP has submitted a request for a no-cost extension, and/or the PI needs to set-up HR/Payroll paperwork, etc. to meet internal deadlines. An Authorization may be requested and approved through OSP and GFA via a Contingency Fund Availability Form (CFAF).