The Award Lifecycle

Pre-Award Spending

Pre-Award Spending - On most Federal Awards, a 90-day Pre-Award Spending Period is allowed when an award is forthcoming, but has not yet been received by SPA.  Requests to exercise Pre-award spending are approved by SPA via a Contingency Fund Availability Form (CFAF).  When pre-award spending greater than 90 days is requested, the CFAF must be accompanied by a formal agency request outlining the need to incur pre-award spending greater than 90-days prior the project’s start date.  The SPA Award Coordinator can assist with developing this request. Pre-award spending greater than 90 days will not be approved by SPA until the Sponsor Agency has given formal prior approval. 

Advance Account - An Advance Account may be requested: 1). when an award has not yet been accepted, but SPA is negotiating the award, 2). when SPA is awaiting official award documentation, 3). when the project period has already commenced, and/or 4). when the PI needs to set-up HR/Payroll paperwork, etc. to meet internal deadlines. An Advance Account may be requested and approved through SPA via a Contingency Fund Availability Form (CFAF).  To qualify as an Advance Account, the Contingency Fund Period and the anticipated Project Period dates must match.   

Breaks Between Budget Periods - A Break Between Budget Periods spending authorization may be requested when an ongoing award has not yet received the next year’s funding increment, SPA has submitted a request for a no-cost extension, and/or the PI needs to set-up HR/Payroll paperwork, etc. to meet internal deadlines. An Authorization may be requested and approved through SPA via a Contingency Fund Availability Form (CFAF).