The Award Lifecycle

Pre-Award Spending

Pre-Award Spending - On most Federal Awards, a 90-day Pre-Award Spending Period is allowed when an award is forthcoming, but has not yet been received by SPA.  Requests to exercise Pre-award spending are approved by SPA via the Institutional Prior Approval System (IPAS) form.  When pre-award spending greater than 90 days is requested, the IPAS must be accompanied by a formal request to the federal funding agency outlining the reason pre-award spending more than 90-days before the project’s start date is required.  The SPA Award Coordinator can assist with developing this request. Pre-award spending greater than 90 days will not be approved by SPA until the sponsor has given formal approval. 

Advance Account - An Advance Account may be requested: 1) when SPA is negotiating an award prior to accepting it, 2) when SPA is awaiting official award documentation but has confirmation that an award is forthcoming, 3) when the project period has already commenced but SPA does not have a formal award notice from the sponsor, and/or 4) when the PI needs to set-up HR/Payroll paperwork, etc. to meet internal deadlines. An Advance Account may be requested and approved through SPA via the IPAS form 

Breaks Between Budget Periods - A Break Between Budget Periods spending authorization may be requested when an ongoing award has not yet received the next year’s funding increment, SPA has submitted a request for a no-cost extension, and/or the PI needs to set-up HR/Payroll paperwork, etc. to meet internal deadlines. An Authorization may be requested and approved through SPA via the IPAS form.