MINUTES 10/09/03
8:30AM – HSC 406

Present: Elizabeth Buck, Judy Burgess, Gay Campbell, Sara Clayton, Michele Crase, Marcia Dick, Ada Hetland, Linda Jennings, Glenda Jones, Theresa Kinniry, Joe Koch, Jay Monteiro, Dena Olson, Andy Small, LaRonda Thuestad, and Rachel Turner.

Excused: Sara Clayton, Dena Olson, and Andy Small.

Guests: Donna Smith and Jodi Tyrrell.

I. Call to Order

The regular meeting of the civil service Operating Staff Council was called to order at 8:35 a.m. on Thursday, October 9, 2003, at Holmes Student Center, Room 406. Vice-president Linda Jennings was the chair, and the secretary was present.

II. Approval of Agenda

The agenda for the October 2003 meeting was approved with two additions under Old Business: Union Procedures and Newsletter. Motion made by LaRonda Thuestad, seconded, and passed.

III. Approval of Minutes

The minutes of the September 11, 2003, meeting were approved. Motion made by Michele Crase, seconded, and passed.

IV. Treasurer’s Report

Copies of the three-month treasurer’s report ending September 30, 2003, were distributed for the Council’s perusal. A motion made by Joe Koch to accept the Treasurer’s report was seconded and passed.

V. Announcement/Correspondence

1. Linda Jennings distributed the following memos and announcements:

a. Memorandum from Marlene Bryant, Retirement Counselor, regarding Tax Deferred Contribution Limits for calendar year 2003.
b. A copy of the September 18, 2003, minutes of the Board of Trustees.
c. Memorandum from Steve Cunningham, Associate Vice President, Enterprise Planning and Human Resources, regarding Public Act 93-0444 and new Union Representation Procedures.
d. Announced that the Rules and Governance Committee of the University Council is discussing the possibility of a second voting member from the Supportive Professional Staff Council and the Operating Staff Council.
e. NEA National Day to repeal Social Security Offsets was October 1, 2003.
f. Announced that the annual group picture of the Council will be taken before the regularly scheduled November 2003 meeting. Council members are to meet at 8:00 a.m. at the north entrance of Holmes Student Center.
g. Announced the annual Council of Council’s Conference to be held October 17, 2003, at Northeastern Illinois University. Jennings passed a sign-up sheet for those who wished to go.

2. Donna Smith shared a copy of the ISU Open Line Newsletter.

3. Jodi Tyrrell announced that Human Resource Services received only one petition for candidacy as EAC representative for Northern Illinois University. Sara Clayton has been certified as the representative from NIU for a term from January 2004 to December 2007. There will be no election. Congratulations from the entire Council go to Clayton.

4. LaRonda Thuestad announced that the Visitor Pay Lot remodeling had been completed.

5. Marcia Dick announced the National Disability Mentoring Day/Forum, Wednesday, October 15, 2003. The Clogston Award Ceremony will be at 4:30 p.m. in the Campus Life Building, Room 100.

VI. Committee Reports

A. Personnel/Staff Developments/Benefits. No Report.

B. Elections and Appointments

After passing around a copy of the subcommittees of the Operating Staff Council, Jennings announced university committees that had vacancies. The Campus Security and Environmental Quality Committee and the Presidential Commission on Sexual Orientation each have one vacancy for operating staff representation to serve a term of two years. The Campus Recreation Council, which also has one vacancy, has had representation on it from the operating staff for quite some time and advises on policies and procedures for the Campus Recreational Center. These openings will be announced in the Northern Staff News next week.

C. Public Relations

The committee had a short meeting. They are discussing the Newsletter and ideas for an Operating Staff Council handbook for new Council members.

D. Visiting Committees/Guest

Jennings distributed copies of the annual Library Advisory Committee report for FY03. Marcia Dick led a general discussion of items mentioned in the annual report. She reminded Council members that in order to use the new Voyager Online Catalog System, one must be in the system. The easiest way to get into the system is to go to the library and check out a book. Just because a person works on campus, or is a student, does not automatically put them in the system. Dick encouraged everyone to check out the Library’s new home page.

E. EAC. No report.

F. UAC. No report.

G. University Council

Koch reported on the University Council meeting that was held October 8, 2003. President Peters talked about the Illinois Board of Higher Education meeting held at Edwardsville last week. Discussion took place at the September meeting on Baccalaureate’s being awarded at Community Colleges. IBHE is reevaluating the Illinois commitment. Information can be found on the IBHE website. This month they reviewed Capital Budget policies and university master plans. Peters also commented on the status of the budget and mentioned behavior at the football games. Peters said students have behaved well overall.

Provost Legg explained to the University Council how the change in title of the Vice- Provost of Student Affairs would affect the university. The new title, Vice President of Student Affairs, allows the position to fall as part of the Provost’s Office, but also as a part of the President’s Cabinet.

Christine Sorensen, Dean of the College of Education, spoke of the agreement with the DeKalb School District, which includes a partnership with the former Malta High School. Sorensen reiterated that this is not a lab school, but is run through the local school district. All the students there will be treated as gifted and the emphasis will be on fine arts.

Sue Willis, Executive Secretary of the University Council, recommended that the Supportive Professional Staff Council and the Operating Staff Council have another voting member on the University Council. This proposal has been forwarded to the Rules and Governance Committee.

H. Special Events Committee. No report.

VII. Old Business

A. Union Procedures

Jennings distributed copies of a letter to the Council from the Illinois Education Association – NEA – Rockford Regional Office. The Council discussed sending a letter to our constituency that offers information on authorization cards. A subcommittee consisting of Marcia Dick, Theresa Kinniry, and Joe Koch will e-mail a draft of such letter to the Council before the next scheduled meeting.

B. Newsletter

Jay Monteiro reported that the Newsletter should be distributed next week. Council had general discussion on the format of the Newsletter and how often it should be published.

VIII. New Business

A. Review Accreditation Materials

Council members will read chapters 1, 2, 3, and 12 of the Accreditation materials and e-mail Sara Clayton if they have any suggestions or corrections by Friday, October 24, 2003.


A motion was made to adjourn the meeting at 10:15 a.m. Motion seconded and passed.

Gay Campbell
OSC Secretary