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Data Management

Northern Illinois University's stance regarding research data management is explained in the Research Data Management Policy. Investigators are expected to share their research data and results with the general public unless otherwise prohibited by law. Northern Illinois University encourages the open access of research data and research materials. It is important for transparency and to aid future researchers in their projects.

One option researchers have to store and share their research data electronically is the Huskie Commons Data Repository. This is a new digital service that collects, preserves, and distributes digital material from scholars within the NIU Community.

Research Data management not only covers data dissemination, but also data ownership. In accordance with the NIU Intellectual Property Policy all data, including lab books and electronic copies, collected in relation to a position at NIU is owned by the university. Additional information regarding electronic ownership is also available through the NIU Office of Information and Securities Operations.

Certain funding agencies have additional requirements when it comes to research data management. The National Science Foundation requires all proposals to include a data management plan. This document should describe how the proposal will conform to the NSF policy on the dissemination and sharing of research results. A link to the NSF policy is provided below.NIH also provides guidance on data management. Including requirement for data dissemination.

It is important for Investigators to familiarize themselves with research data management rules and regulations. General questions regarding research data management may be directed to Shannon Wapole with the Office of Research Compliance and Integrity.

Researchers seeking assistance in developing a research data management plan for a particular funding proposal should work with Sponsored Programs Administration as part of the proposal development process.

Funding Agency Requirements

National Institute of Health (NIH)

Public Access Policy

All Final, peer reviewed, journal manuscripts generated with NIH funds must be submitted to the digital archive PubMed Central upon acceptance for publication. http://publicaccess.nih.gov/policy.htm

Data Sharing Policy

Applications seeking $500,000 or more or as a special requirement of a Funding Opportunity Announcement (FOA) must include a data sharing plan. http://grants.nih.gov/grants/guide/notice-files/NOT-OD-03-032.html

National Science Foundation (NSF)

Data Management Plan (DMP)

A maximum two-page DMP must be submitted with all grant applications to the NSF. https://www.nsf.gov/eng/general/dmp.jsp

Data Sharing Requirement

Investigators are expected to prepare all significant findings from research done with NSF grants and submit them for publication. https://www.nsf.gov/bfa/dias/policy/dmp.jsp

Specific Program Guidance

Biological Sciences Directorate

Engineering Directorate

Education & Human Resources Directorate

Computer & Information Sciences & Engineering

Geosciences Directorate

Social, Behavioral. and Economic Science Directorate

Mathematical and Physical Sciences Directorate (MPS)

US Department of Energy

Office of Science

As of October 2013, all proposals submitted to the Department of Energy Office of Science must include a data management plan.

Climate and Environmental Sciences Division

The Dept of Energy requests that data of potentially broad use in climate change research be archived.

North American Research Strategy for Tropospheric Ozone (NARSTO) Projects

Applications for funding under the NARSTO initiative must include a data management plan.

US Department of Education

Institute of Education Sciences

The two research centers of the Institute for Education Sciences are the National Center for Education Research and the National Center for Special Education Research. Funding from these agencies requires a data sharing plan.

US Environmental Protection Agency (EPA)

Open Government Data Quality Plan

An internal policy of the EPA that outlines the implementation of data quality framework. It stresses open communication and monitoring between the government and funded teams. http://www2.epa.gov/sites/production/files/documents/opengov_data_quality_plan.pdf

US Agency for International Development (USAID)

American Schools and Hospitals Abroad

Awards granted under the American Schools and Hospitals Abroad program of the USAID require a monitoring and evaluation plan. http://oig.usaid.gov/sites/default/files/audit-reports/9-000-12-002-p.pdf

National Oceanographic and Atmospheric Administration (NOAA)

Data Sharing Policy

All data using NOAA funding must be shared in a timely manner. A two page Data Sharing Plan is required as part of the project narrative. Data Sharing Plan templates are provided by NOAA along with case examples. http://www.nodc.noaa.gov/General/NODC-Submit/submit-guide.html#polguide

Oceanographic Data

When ocean data and related information are acquired with federal funds, the data must be submitted to the National Oceanographic Data Center. http://www.nodc.noaa.gov/General/NODC-Submit/submit-guide.html#polguide

National Aeronautics and Space Administration (NASA)

Data Rights and Related Issues

NASA's official data management stance is general, however, they promote the full and open sharing of all data in their Data Rights and Related Issues Policy.

Earth Science Missions

Data Mangement Plans are required under the Earth Sciences division of NASA. They supply Guidelines for Data Management Plans.


Research involving heliophysics has special guidelines for creating Data Management Plans. The guidelines include preparing, accessing, using and archiving heliophysics data.

National Endowment for the Humanities

Office of Digital Humanities

All applicants must submit a data management plan supplement their grant application.

Centers for Disease Control and Prevention (CDC)

Data Sharing and Release Policy

The policy is vague and does not require a specific data management plan, however, it requires that all data generated by CDC funds (including by means of grants, contracts, and cooperative agreements) must be released or shared as soon as possible. http://www.cdc.gov/maso/policy/releasingdata.pdf

Department of Defense (DoD)

DoD Directive 3200.12

Similar to the CDC, the Department of Defense only gives vague instructions regarding data management. They request researchers “establish and maintain a coordinated and comprehensive program to document the results and outcome of DoD-sponsored and/or performed research and engineering and studies efforts and provide access to those efforts in an effective manner consistent with the DoD Mission”.

National Institute of Justice A brief data archiving strategy must be included in any application for NIJ research grants. http://www.nij.gov/funding/data-resources-program/applying/Pages/data-archiving-strategies.aspx
United States Department of Agriculture (USDA) The USDA Cooperative State Research, Education, and Service require all funded research be submitted into the public domain without restriction. http://www.csrees.usda.gov/funding/electronic.html

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