Accounting sets FY05 cut-off dates

Please note the following deadlines and information from Accounting with regard to the FY2005 closing.

Accounts Payable

Appropriated funds (02): the final cut-off in Accounting for acceptance of invoices and merchandise on appropriated funds is Thursday, Aug. 4.

Year-End Dating Conventions

To include all final FY2005 activity in a single Period 12 report for each cost center, dating conventions are as follows:

Activity-Through Date                Accounting Date
6/28/05-6/30/05                            6/28/05
7/01/05-7/31/05                            6/29/05
8/01/05-8/31/05                            6/30/05

Report Schedule for Period 12 of FY2005

To provide departments with regularly updated information, Financial Summary Reports and all detail reports will be produced weekly during the months of July and August and loaded to the Web by Thursday, if possible. Report "as of" dates will reflect the year-end dating conventions listed above.

Tentative Report Schedule for Periods 1 and 2 of FY2006

During July and August, Financial Summary Reports and all detail reports will run weekly. They usually will be loaded to the Web by Tuesday. Following the above procedures will allow for an improved year-end closing.

6-6-05