Shorts

ROLLING OVER OF FY02 PURCHASE ORDERS TO FY03
As fiscal year 2002 comes to a close, you may have purchase orders that need to be rolled forward to fiscal year 2003. Following are the parameters that will be used by Procurement Services and the General Accounting office to decide which purchase orders will be rolled forward and which will be closed out. If there are any purchase orders that do not meet the parameters for being rolled forward, a list needs to be received from you by July 12, 2002, in order to roll them forward. These lists should be sent to the General Accounting office ("AccountingOffice" on GroupWise) to be received on or prior to July 12, 2002. After that date, and without any other directions from you, the decisions to roll forward or close orders will be made by Procurement Services and the General Accounting staff. All purchase orders that are rolled forward will be paid out of FY 03 funds.

Parameters for Roll Forward

• All purchase orders with General Revenue funds will be closed in their entirety. These will be rewritten as FY03 purchase orders and paid out of FY03 funding as needed after the lapse period.
• All Open Orders, regardless of purchase order date or dollar amount, will be closed in their entirety unless otherwise specified.
• All purchase orders dated prior to March 1, 2002, for any amount will be closed in their entirety unless otherwise specified.
• Purchase orders dated March 1, 2002, or later for a total of $999.99 or less will be closed in their entirety unless otherwise specified.
• All purchase orders dated March 1, 2002, or later for a total of $1,000.00 or more will be reviewed and then closed and/or rolled forward where appropriate unless otherwise specified.
• All purchase orders for equipment, construction, 03 funding, or leases (without 253200 funding) will be rolled forward unless otherwise specified.
• Any purchase orders that have account 253200 funding will be individually reviewed, closed and/or rolled forward by Procurement Services. Procurement will also contact the appropriate person to discuss these.

Any questions can be directed to Susan Doubler, Procurement Services, via e-mail or she can be reached at 753-1675.

JOIN THE "WALK THIS WAY" EXERCISE CLASS
The Office of Campus Recreation is offering a "Walk This Way!" exercise class this summer beginning Tuesday, June 18, through Thursday, Aug. 8. Cost for the class is $15 and participants completing 13 classes will receive a free t-shirt. To participate, sign up at the Campus Recreation Center by Friday, June 14. For more information, call Becky Lewis at 753-9421.