Cut-off dates for FY2002 orders

Cut-off dates have been established for Fiscal Year 2002 orders. The dates mainly are applicable to FY02 orders using General Revenue funds, but the same dates are followed for orders using other funds. State law requires that all FY2002 General Revenue orders be completed, including payment, prior to Aug. 31, 2002. The orders must be issued prior to June 30, 2002, and the goods received, invoiced and all paperwork in Accounting prior to Aug. 5, 2002, to allow time for payment of invoices.

• Orders over $250,000: FY02 purchase requests at this level must be submitted and in the Office of Precurement Services no later than March 31, 2002. The approval process for the final Board of Trustees meeting for FY02 will begin in April. This requires that any FY02 bids be completed and award selections made by then. Again, delivery by the Aug. 5 deadline is required.
• Orders of $25,000 to $250,000: Requisitions in this range must be submitted to the Office of Procurement Services by May 1, 2002. Orders are approved at the presidential level, but must be bid and delivery must be completed by the Aug. 5 deadline.
• Orders under $25,000: Purchase requests in this range must be submitted and entered in the Procurement Services financial system by June 7, 2002. Such requests will be handled on a case-by-case basis, at the assigned buyer's discretion. Where competitive opportunities exist, buyers may seek competitive bids or quotations.

Purchase requests using FY2002 General Revenue funds in any amount for new purchases or for change orders to add funds to existing orders will not be accepted for processing after June 14, 2002. For more information, call Bob Caswell at 753-6104.