February 25, 2013
BOARD OF TRUSTEES OF NORTHERN ILLINOIS UNIVERSITY
February 28, 2013
Board of Trustees Room
Altgeld Hall 315 – Northern Illinois University
Academic Affairs, Student Affairs and Personnel Committee Meeting
Finance, Facilities and Operations Committee Meeting
Legislation, Audit and External Affairs Committee Meeting
and Special Meeting
Board of Trustees of Northern Illinois University
9 a.m. Academic Affairs, Student Affairs and Personnel Committee
(Expected to include presentation of proposal for Committee review and endorsement: Recommendations for Faculty and Supportive Professional Staff Sabbatical Leaves for the 2013-2014 Academic Year; Request for New Minors; Request for a New Emphasis; Request to Delete an Emphasis and a General Program of Study; and Oral English Proficiency Annual Report 2011-2012. For review and information: Faculty Report on Sabbatical Leave; Fourth Annual Report on the Outcomes of Sabbatical Leaves; Online Learning Support Services RFP; Update on Status of Distributed Learning Initiatives; Fees for Courses Associated with Degrees and Certificates Offered Through Distributed Learning (Online); and Higher Learning Commission Accreditation Update. Possibly other matters for discussion only.)
10 a.m. Finance, Facilities and Operations Committee
(Expected to include presentation of proposals for Committee review and endorsement: Fiscal Year 2014 Student Fee Recommendations; Fiscal Year 2014 Room and Board Rate Recommendations; Fees for Courses Associated with Distributed Learning (Online); College of Law Academic Excellence Fee Renewal; Housing and Dining Services Cable television Programming Package; Fiscal Year 2014 International Programs Division Expenditures; Fiscal Year 2014 NIU Foundation Professional Services Contract; Fiscal Year 2014 University Outreach Catering Services Contract Renewal; Fiscal Year 2014 Document Services Copier and Controller System Contract Renewal; Fiscal Year 2014 Document Services Copy Paper Contract Renewal; Fiscal Year 2014 Materials Management Commodities Contract Renewal; Fiscal Year 2014 Outreach Oncology Physician Services Contract Renewal; Fiscal Year 2014 Student Accident and Sickness Insurance Contract Renewal; Fiscal Year 2014 Transportation Services Motor Fuels Expenditure; Zeke Giorgi Law Clinic Lease Renewal; Electrical Infrastructure Campus Wide Replacement – Phase II; Campus Alert System – Upgrade Campus Buildings - Capital Project Approval; Huskie Stadium Sound System and LED Ribbon Board Project; Revision of Maximum Vacation Accrual Limitation for Nonexempt CS Employees; Technical Update – Faculty and Staff Educational Benefit Limitations; Revision of Vacation Accrual Limitations for Temporary SPS Employees; Illinois Shared Learning Environment Development Services RFP’s; and Naming Rights Authorization; and Renewal of Academic Program Enhancement and Instructional Technology Surcharge. For review and information: Projects Related to Campus Noninstructional Modernization and Capacity Improvement – Update on Infrastructure Projects; Quarterly Summary Report of Transactions in Excess of $100,000; and Periodic Report on Investments. Possibly other matters for discussion only.)
11 a.m. Legislation, Audit, External Affairs and Compliance Committee
(Expected to include presentation of proposal for Committee review and endorsement: Board of Trustees Travel/Expense Reimbursement Policy. Expected to include presentation of proposals for Committee review and information: NIU Athletic Compliance Presentation; First Reading – Update of Board of Trustees Bylaws as They Relate to Functions of the Executive Committee; Fiscal Year 2012 Financial Audit; and 98th General Assembly Report – Substantive and Budget; and Possible Impact of Sequestration on Northern Illinois University. Possibly other matters for discussion only.)
Noon to 2 p.m. Board of Trustees Special Meeting *
2 p.m. Board of Trustees Special Meeting Reconvened
EXPECTED AGENDA FOR REGULAR MEETING
1. CALL TO ORDER AND ROLL CALL
2. VERIFICATION OF APPROPRIATE NOTICE OF PUBLIC MEETING
3. MEETING AGENDA APPROVAL
4. REVIEW AND APPROVAL OF MINUTES
5. COMMITTEE CHAIR’S COMMENTS AND ANNOUNCEMENTS
6. PUBLIC COMMENTS (IF ANY)*
7. UNIVERSITY REPORT
8. OTHER MATTERS
9. NEXT MEETING DATE
* Format of meeting: Convene public meeting; after roll call, verification of meeting notice postings and agenda approval, immediately recess to Closed Session; reconvene public meeting.
The Board and its committees comply with P.A. 91-0715 through its Bylaws, Article II, Section 5.B:
1. Consistent with Public Act 91-0715 and reasonable constraints determined by these Bylaws and the Chair, at each regular or special meeting of the Board or its committees that is open to the public, members of the public may request a brief time on the approved agenda of the meeting to address the Board on relevant matters within its jurisdiction.
2. Committees of the Board review University proposals for action and make adjustments and endorsements as appropriate for further consideration by the full Board. Public comments are generally most useful at meetings of Board committees, where proposals are first considered and the time for interaction most feasible.
3. To facilitate an orderly process, appearance requests must be registered on a Board-provided form and submitted to the Board’s Parliamentarian at least 45 minutes before the meeting is scheduled to be called to order. To be recognized, the appearance request will include the name, address and position of the individual wishing to speak, the name of the organization or group represented, a concise summary of the presentation, and whether the requestor has appeared earlier on the topic before any other meeting of the Board. The Parliamentarian may confer with registered speakers to cooperatively assist the Chair of the meeting in assuring coordinated issue presentation and an efficient use of allocated time. The Parliamentarian will acquaint requestors with the generally acceptable rules of decorum for their presentations. In lieu of oral presentations, individuals may present brief written materials not to exceed five (5) pages to the Parliamentarian for distribution and consideration by the Board in advance of the meeting.
4. The Chair of the meeting will recognize duly registered individuals at the appropriate point during the meeting. Unduly repetitive comments may be discouraged and restricted by the Chair. To assure an orderly and timely meeting the Chair may limit time allotments to five minutes or less, may delay or defer appearances when appropriate, and defer or refer questions received from presenters for answers if available.
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Media Contact: Paul Palian, NIU Media & Public Relations