Distribution Services

Folding Tables and Chairs

The Materials Management department maintains an inventory of folding tables and chairs that university departments may use on a 'first come, first serve' basis. Currently that inventory consists of approximately 180 six-foot long folding tables and 600 folding chairs.

To arrange for the use of these items, departments must submit a work order specifying the dates needed, and the exact quantity of tables and chairs desired. Work orders may be phoned in to 753-6280, submitted in writing or e-mailed to Distribution_Service@niu.edu. Only university departments having a valid Peoplesoft account number as listed in the current university Chart of Accounts are eligible to borrow equipment.

Items requested will normally be delivered without charge to specified locations on university premises during regular weekday operating hours. Special requests for weekend or evening deliveries or pickups may be accommodated at applicable overtime labor rates for the employees required.

The university's table and chair inventory may only be used for university events sponsored directly by university departments. The requesting department is responsible for the equipment borrowed from the time the items are picked up or delivered to the designated location until they are picked up by or returned to Materials Management. No set up will be done by Materials Management personnel. It is the requesting department's responsibility to clean borrowed equipment and have equipment placed back on carts the way they were delivered.

Tables and chairs may be used for reasonable periods of time and must be surrendered at the designated pick up or return time unless prior arrangements have been made with the Distribution Services Manager.

Tables and chairs will not be delivered to unsupervised locations, nor can this equipment be released by Materials Management personnel without the signature of a representative from the using department. It is also the using department's responsibility to locate equipment to a secure area for pick up by Materials Management personnel. Missing items will be charged as specified unless the user locates and secures them for return.

Current Charges for Missing, Damaged, or Dirty Items:

Repair Charges: $15.00/hr plus cost of materials

Replacement Charges: $170.00/table and $34.00/chair

Cleaning Charges: $10.00/table and $6.00/chair

In the event that charges for missing, damaged, or dirty items are necessary, account number 690005 will be used. Charges for tables and chairs lost or destroyed will be charged to account number 800305 for chairs, and account number 800200 for tables.

Damage charges are calculated on the basis of actual repair costs, or replacement cost when the item is not returned. Cleaning charges are assessed when items are returned with food, mud, grease stains, or with tape where adhesive labels were applied.

Tables and chairs are provided for use by university departments only on a "no-charge" basis. If the user in turn rents the tables to others, and/or charges their customers for the use of their facilities, or charges admission for events in which the tables and/or chairs are used, the Materials Management department will charge a rental fee of $2.50 per table and/or $0.60 per chair for each 24 hour period or portions thereof that the items are checked out. The applicable rental shall commence when the items are picked up by the customer or delivered by Materials Management personnel. Tables and chairs may not be rented to others by university departments without the prior approval of the Distribution Services Manager in the Materials Management department.