Contact Central Stores:
The Business Records Archives, located in the Dorland Building, is administered by the Central Stores section of the Materials Management Department. The Archives is designed for storage of official business records for departments within the Division of Finance & Facilities. These records are archived for future reference until an assigned destroy date is reached.
(An Academic Records Archives, located in the basement of Douglas Hall, is available to departments within the Provost's division. Contact the Provost's Office for procedures concerning storage and access to these records.)
In order to archive records in the Business Records Archives at Central Stores, they must be packed in new archives boxes (available through the Central Stores resale program), and approved for this purpose. Other requirements include:
Only approved storage cartons (available through the Central Stores resale program) may be used. Only new boxes may be used. The following item as follows:
The approved storage cartons have a printed label area on one end that must be completed with the requested information before the carton can be accepted into the Business Records Archives. Print information neatly on the label; boxes with writing that cannot be easily read and interpreted will be returned for re-labeling. Requested information may include:
When boxes are packed and labeled, call Central Stores (753-6280) and request that cartons be picked up. Materials Management personnel will pick up boxes and take them to the Dorland Building for storage. Boxes that are not packaged and labeled as specified above will not be picked up.
Documents stored in the Business Records Archives may be accessed only by designated representatives of the department for whom the records are stored. University identification may be requested on-site, or pre-approval requested by email. Access is available during regular business hours, Monday through Friday.
Please e-mail CentralStoresOrders@wpo.cso.niu.edu or call Central Stores (753-6274) a minimum of two business days in advance, so desired boxes can be located and made available.
Individual documents may be removed from the Archives only after signing for specific document removal in the Central Stores main office. Archived boxes will not be delivered back to a department once they are placed in the storage facility.