Refund Policies

In the following discussion of policies governing refunds of tuition and fees it should be understood that "refund" refers to "refund of monies paid" only in cases in which a student has already paid the full balance due.  Where payment in full has not been made, an equivalent adjustment may be made on the total amount due.  If only a partial reduction in tuition or fee liability occurs, a student who had a balance due may still owe an additional amount beyond that already paid.  If no reduction in liability occurs, not only will funds not be refunded, but the student will be liable for the unpaid balance.

Tuition and fees, due at the time of registration, include tuition, general student fees, material fees, the technology surcharge, outreach delivery fees, regional course fees, and health insurance fees.  Refunds can be applied for at the Bursar's Office, unless otherwise noted.  The following provisions govern refunds of tuition and fees.

Withdrawal from a course

Students who reduce the number of semester hours carried prior to the end of the add/drop period may receive a refund of tuition and all fees not applicable to their new status, excluding student medical insurance.  If the number of semester hours is reduced to fewer than 6, the student medical insurance may be refunded.

Students who reduce the number of semester hours carried (but remain enrolled in some course work) after the end of the add/drop period but no later than the 30th calendar day of a 16 week term, or the equivalent of, may receive a refund of 25 percent of the difference in tuition only.  If the number of semester hours is reduced to fewer than 6, the student medical insurance may be refunded.

The university may designate shorter refund periods for special courses, short courses, and other enrollments of a limited nature.

Withdrawal from the University

A student who has registered and officially withdraws from the university may receive a refund of tuition and fees including any advance deposit thereon, according to the following schedule.

If withdrawal is prior to the first regularly scheduled class day-all tuition and fees.
If withdrawal is prior to the end of the add/drop period for the courses in which the student is registered-all tuition and fees.
If withdrawal is within the period following add/drop and before 60 percent point in time of the period of enrollment-a refund equal to the portion of the period of enrollment remaining.
If withdrawal is after the 60 percent point in time of the period of enrollment-no refund shall be made.

The university may designate shorter refund periods for special courses, short courses, and other enrollments of a limited nature.

Other Circumstances

Students may receive a refund of tuition and fees if the university declares them ineligible for enrolled status prior to the first day of regularly scheduled classes.

Part or all of a student's tuition and fees may be refunded because of a student's death, disability, or extreme hardship.  The student, or in the event of a student's death, his or her family, must contact the Vice President for Student Affairs to request an adjustment of charges for tuition and fees and to receive a partial or full refund when university withdrawal is the consequence of one of the aforementioned circumstances.  The student or his or her family will be required to provide documentation supporting the request.  In the event of disability (medical withdrawal), medical documentation is to be sent to the University Health Service.  In the event of a student's death or extreme hardship, documentation should accompany the request sent to the Vice President for Student Affairs.  (Note that university withdrawal, i.e., withdrawal from courses, is an academic procedure that must be completed by the College of Law Office of Budget and Records.  Contact with the Vice President of Student Affairs should be only for the purpose of seeking an adjustment of tuition and fee charges.)

Students who have paid tuition and fees may receive a refund if they later receive scholarships which cover tuition and fees.  The application for refund must be made no later than 60 days after the close of the term.

Students who receive financial assistance and withdraw from the university or reduce the number of credit hours carried may be required to repay a portion of their award(s) from any university refunds which they may have been eligible to receive.  The exact amount to be repaid to financial aid accounts will be determined by the amount of aid received, the educational costs incurred, and the length of time attended during the semester. 

Students enrolled in foreign study programs must adhere to the refund regulations stipulated by the Division of International Programs

For answers to questions on tuition and fee payment refunds call 815-753-1885, 8:15 a.m. to 4 p.m., or e-mail bursar@niu.edu.

The above refund policies are subject to change.