Mailing List Roles and Responsibilities

Mailing lists are available for faculty, staff, departments, and NIU-affiliated organizations. ITS maintains the server and software and provides support.  Individual list configuration, membership management, and content is the responsibility of the designated list administrator and/or their designee.

ITS does not "advertise" any lists with the exception of the option to be listed on the public Mailman List Page.  It is the responsibility of the individual list administrator to provide subscription and list information for their lists.  See List User Information for basic information on user subscriptions.

The List Administrator:

• Completes the initial configuration of the list. 
• Informs ITS of relevant changes such as canceling a mailing list or technical problems.
• Designates List Moderators for pending request notifications.
• Distributes moderator password for access as needed.
• Adheres to the NIU Acceptable Use Policy and NIU E-Mail Policy.

List Administrators can also complete any of the Moderator tasks listed using their list administrator password.

The List Moderator(s):

• Approves or rejects pending moderator requests.  Depending on the list configuration, your list may send notifications for subscription requests or postings by moderated list members.  This configuration is determined by the list administrator.
• Moderators are usually the point of contact for list members.
• Adheres to the NIU Acceptable Use Policy and NIU E-Mail Policy.

The List Users or Subscribers:

• Follow the expectations and objectives of the mailing list as defined by the list administrator or moderator.
• Do not post inflammatory messages.
• Save subscription confirmation for future reference regarding mailing list operation.
• Unsubscribe or request to be temporarily removed in a timely fashion if going on vacation.
• Adhere to the NIU Acceptable Use Policy and NIU E-Mail Policy.

Failure to adhere to the expectations of membership could cause your subscription to be revoked and/or blocked from the system.