Keys, Cards, and Security
The residence hall community is home to thousands of students. It is important for residents to be safe and secure in the residence halls. All community members must be actively involved with creating a safe and secure environment to ensure all students can focus on academic success and building lasting friendships.
Lost Key or OneCard
If you've lost or misplaced your room key or OneCard, visit the front desk of your residence hall for help getting back into your room.
One-Hour Loaner Key or Card
- Use when your key or OneCard is in your room and you are locked out
- Visit your hall's front desk with a picture ID to get a loaner key or card.
- If you do not return your loaner key or card within an hour, it will be reclassified as a temporary key or card and a $30 charge will apply.
|One-Hour Loaner Key or Card|
|First time||No charge|
|Fourth time and any time after||$30 and referred to staff for possible disciplinary sanctions|
Seven-Day Temporary Key or Card
- Use when you may have left your key or OneCard at home or a friend's place and will need more than an hour to find it
- If a temporary key is not returned after seven days, staff request an automatic core change and you will be charged for materials and labor to change locks (average costs between $140 and $210)
- If a temporary card is not returned after seven days, you will be charged $10 for a replacement.
- If your OneCard is lost or stolen, suspended it immediately to prevent any possible misuse. When you check out a temporary card we will automatically suspend your OneCard for you. Learn about reporting a lost or stolen OneCard and receiving a new one.
- Residents that have lost their OneCard can request a temporary meal plan card at any residential dining hall.
|Seven-Day Temporary Key or Card|
|Second time and any time after||$30 and referred to a staff member for possible disciplinary sanctions|
Elevator Shaft Search
If you dropped your keys or OneCard down an elevator shaft, elevator personnel can conduct a search in the elevator pit for those items.
Types of Elevator Searches
No cost for search.
Wait for scheduled elevator shaft search approximately at 1st and 15th of each month. You must still check out a temporary key or card and pay the fee for that temporary key or card. Keys and cards found during elevator searches are returned to front desk of each residence hall.
Minimum of $55.42 and subject to overtime charges when work extends beyond regular workday
Available during working hours (Monday through Friday, 7:30 a.m. to 4 p.m.), residents can request a staff member to conduct an immediate elevator shaft search. Residents are charged the current labor rate for elevator personnel to check the elevator pit. Elevator personnel will not come in during nights or weekends to search for keys or cards.
Bent or Broken Keys or OneCards
There is no charge for replacing bent or broken keys. See your hall's front desk for a replacement key. The OneCard office issues replacement OneCards for a fee.
Building and Lobby Security
- Residents must not prop open community access doors or exterior doors.
- The main entrance and all outside doors to each building are secured from 11 p.m. to 7 a.m. each night. During this time, exterior doors will be locked, building access will be restricted, and proper identification of all residents and their guests will be required to gain entry to the building. In addition to Main Desk staff, Access Control will also provide security during the night. Residents who do not have proper identification may be fined $25.
- Current residents must show their current Hall Entry Card and NIU OneCard to gain entrance into their residence hall.
- Guests of current residents must have one of the following forms of identification to gain access into the residence hall with their host: Current NIU OneCard, State issued Driver’s License, State issued ID, Passport, Military ID, or F.O.I.D. card.
- Residents and guests are required to show proper identification to Housing & Residential Services staff upon reasonable request. Without proper identification, residents and guests may be asked to leave the building.
- Video recording may occur in some areas of the residence halls.
- Residents are expected to lock their rooms and carry their keys and OneCard with them at all times.
- Residents of Grant C and D Towers, New Residence Hall, and Gilbert Hall should not hang things from the inside door handle of any door that has a proximity reader on it (room doors, and New Hall cluster doors) as this will drain the battery on the lock.
- Engaging in acts that may endanger the safety of others (e.g., pennying/blocking a person in a room, dangerous "pranks," etc.) is prohibited.
Misuse of Keys or OneCard
Residents shall not:
- Give possession of one’s room key to another person.
- Give possession of one’s NIU OneCard to another person.
- Have possession of a residence hall room key not issued by the University.
- Allow one's room key or NIU OneCard to be duplicated or modified.
- Use a key or NIU OneCard to gain entry to a floor/building other than their current building or residence.