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PowerPoint Tips for Office 2007

Creating a Link to the Web:

Generally, PowerPoint will create a hyperlink anytime that you enter a web site address and then hit enter or the space bar. However, you can also add a link to text, such as the website's name, without displaying the full URL.

  1. On PPoint slide: type name of site you wish to link to
  2. Highlight the name
  3. Click on the Insert tab or right click on the highlighted text
  4. Click the Insert Hyperlink icon  Hyperlink
    • Leave the dialogue box open
  5. Go to Desktop and open browser (Firefox/Explorer)
  6. Go to desired Web site
  7. Highlight URL (Web address)
  8. Press CONTROL C to copy
  9. Return to PPoint
  10. Make sure that "Existing File or Web Page" is selected
  11. Place cursor in "Address" text box 

    URL to Hyperlink
  12. Press CONTROL V to paste URL

 

Simulating a Web link with screen captures:

 

  1. In PPoint, open a new, blank slide 
  2. Go to Desktop and open browser
  3. Go to desired Web site
  4. Hide unwanted menu bars/task bars
    • How much of the page do you want to show? Manipulate screen size by closing menus.
  5. Press PRINT SCREEN button on keyboard
    • This saves a picture of the page on the computer's clipboard
  6. Return to PPoint
  7. Click on blank slide and press CONTROL V to paste screen capture
  8. Resize picture to fit slide
    • Four-sided arrow--click and move entire image
    • White squares in corners--click and drag to resize image
  9. Paste other screen captures on subsequent slides to simulate Web navigation
  10. During presentation, click on linked text on Web picture; have next slide be page that would appear if user were "live."

 

Hiding Slides:

 

[Useful for screen-capture slides created as back up]

  1. Create slide
  2. Under Slide Show click Hide slide

Showing hidden slides during show:

  1. Right click on slide prior to hidden slide
  2. Select Go to Slide and click the title of the hidden slide

 

Adding Text to a Live Presentation:

 

One of the features of Visual Basic is the ability to create a slide that allows you to add data during a live presentation. You will want to experiment with the various settings to get the features you want.

To begin, you need to first enable the Developer tab in the ribbon.

  1. Click the Office button Office button
  2. Click on  PowerPoint Options
  3. Click the checkbox next to "Show developer tab in the Ribbon"
  4. Click "OK"

Now, create a new PowerPoint slide and follow these steps:

  1. Click the Developer tab
  2. Click on Insert text box
  3. Click and drag a box into the text area of the active slide. Start in the upper left-hand corner and drag to the right and down
  4. Right click the newly created box and select "Properties"
  5. Set the following property values
    • Enter Key Behavior--True
    • Font--at least 28 (Click Arial and then the "..." button to change the font size)
    • Multiline--True
    • Scroll bars--2 for vertical scroll bars
  6. Close the Properties window and go back to the PowerPoint slide
  7. Go to the Slide Show view and test slide by typing in enough text so you can see the scroll bar
  8. During Slide Show: when you are finished typing in the slide, click outside of the text box to move to the next slide
  9. Note: Data typed during the slide show will be saved with the presentation. Text typed in a "live" slide can be deleted in Slide Show view. You can also right click on the text box in Normal view and select "Text Box Object" then "Edit"

Embedding a YouTube video in PowerPoint:

Embedding a YouTube video in PowerPoint is a useful and more professional way to share a YouTube video, rather than simply displaying the link in PowerPoint. Keep in mind that the video is not actually saved as part of the presentation, however, so an internet connection is still required to view the video.

To begin, you need to first enable the Developer tab in the ribbon.

  1. Click the Office button Office button
  2. Click on  PowerPoint Options
  3. Click the checkbox next to "Show developer tab in the Ribbon"
  4. Click "OK"

Now you can embed the video player within PowerPoint:

  1. Find the YouTube video you want to display, and click the "Share" button beneath the video. Copy the URL that appears (this one is more permanent than the link in the address bar.)
  2. In PowerPoint, click on the "Developer" tab in the ribbon
  3. Click the "More Controls" button (it looks like a hammer and wrench crossed)
  4. Select "Shockwave Flash Object" from the new window and click "OK"
  5. Draw a box of the desired size on the slide
  6. Right click the box and select "Properties"
  7. Paste the URL of the video into the cell next to "Movie"
  8. Modify the URL to meet PowerPoint's specifications
    • Delete "watch?" from the URL
    • Change the = to /
    • Example: http://www.youtube.com/watch?v=dGCJ46vyR9o becomes http://www.youtube.com/v/dGCJ46vyR9o
  9. Close the properties window by clicking the X in the upper right-hand corner
  10. Save the presentation

In edit mode, the video will still look like a white box with an X through it. To view the video, view the presentation in Slideshow mode. Note that internet access is required to view the video.

Last Updated: 06/21/10