PowerPoint Tips for Office 2003

Creating a Link to the Web:

1. On PPoint slide: type name of site you wish to link to
2. Highlight the name
3. Click on Insert Hyperlink icon 
   • Leave menu item open
4. Go to Desktop and open browser (Netscape/Explorer)
5. Go to desired Web site
6. Highlight URL (Web address)
7. Press CONTROL C to copy
8. Return to PPoint
9. Place cursor in dialogue box 
   
   
10. Press CONTROL V to paste URL

Simulating a Web link with screen captures:

1. In PPoint, open a new, blank slide 
   
   
2. Go to Desktop and open browser
3. Go to desired Web site
4. Hide unwanted menu bars/task bars
   • How much of the page do you want to show? Manipulate screen size by closing menus.
5. Press PRINT SCREEN button on keyboard
   • This saves a picture of the page on the computer's clipboard
6. Return to PPoint
7. Click on blank slide and press CONTROL V to paste screen capture
8. Resize picture to fit slide
   • Four-sided arrow--click and move entire image
   • White squares in corners--click and drag to resize image
9. Paste other screen captures on subsequent slides to simulate Web navigation
10. During presentation, click on linked text on Web picture; have next slide be page that would appear if user were "live."

Hiding Slides:

[Useful for screen-capture slides created as back up]

1. Create slide
2. Under Slide Show click Hide slide

Showing slides during show:

1. Right click on slide prior to hidden slide
2. Select GO click Hidden Slide

Adding Text to a Live Presentation:

One of the features of Visual Basic is the ability to create a slide that allows you to add data during a live presentation. You will want to experiment with the various settings to get the features you want. To begin, create a Ppoint slide then follow these steps.

1. Find the tools to get started under VIEW and click Tools Bars then click Visual Basic
2. Click on 
3. Select 
4. Click and drag a box into the text area of the active slide. Start in the upper left-hand corner and drag to the right and down.
5. Double click in the newly created box (within the slide). This brings up a Properties menu.
6. Set the following property values
   • Font--at least 36
   • Enter Key Behavior--True
   • Multiline--True
   • Scroll bars--2 for Scroll
7. Close the entire window and go back to the PowerPoint slide.
8. Go to the Slide Show view and test slide by typing in enough text so you can see the scroll bar.
9. During Slide Show: when you are finished typing in the slide, right click to get the submenu that will take you to the next slide.
10. Note: Data typed during the slide show will be saved with the presentation. Text typed in a "live" slide can be deleted ONLY in Slide Show view.

Last Updated: 12/01/08