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Document and Print Management


| Requests and Rates | Service Metrics | Service Narrative 2015 | Service Owner: Fred Williams |

NIU’s Division of Information Technology (DoIT) supports the university’s need for professional print materials and the goals of modernizing business processes while reducing unnecessary print volume and inefficiencies in storage and retrieval of information. 

This service includes end-to-end support for both print and online document management:

  • production of print materials, mailing and electronic documents, customized and personalized print and eDocument options available; consulting for affordable print; fabrication and specifications best practices, lowest possible postage for mail projects.
  • document scanning, indexing and secure data capture for easy access, intuitive content management and proper archiving;
  • design, deployment and ongoing support of online forms and document workflow to aid in business process automation and improvement;
  • view and track documents, events, and interactions in a specific business process;
  • AnywherePrinters (print, copy, scan to email and fax) for classrooms, labs, and offices; and
  • implementation and support of DocuSign electronic signature software (coming in 2018). 

Document Management (OnBase at NIU)

NIU uses the OnBase Document Management System integrated with PeopleSoft and Microsoft Office applications to replace paper-based filing and routing in a growing number of departments.


Print Management (AnywherePrints)

Approximately 400 AnywherePrinters are located across campus for use by students, faculty, and staff with their NIU OneCards. Visitors and other guests may purchase a Huskie Bucks Visitor card.


Print Production

Integrated Media Technologies (formerly Document Services) is a full-service media department providing printing and mailing to the university for over 65 years. We have produced a wide variety of projects for departments within the university, winning prestigious awards for quality over the years and receiving recognition for superb quality. 

Our Online Storefront (go.niu.edu/documents) is a print-centric shopping experience that allows you to easily navigate through our full suite of products and services in a single, centralized site.


Marketing Materials

Marketing materials and promotional products are tangible expressions of our brand and remain a vital part of NIU’s success. Well-designed, professionally printed marketing materials serve as an effective tool when marketing your department.


Wide Format Printing

With high resolution, vibrant colors, durable materials and custom finishes you can count on a professional-quality, large format piece. The flexibility of our digital printing allows you to print a single large poster or incorporate customization / personalization on a larger run. 

IMT offers large graphics up to 60” wide x 100 ft. in length on a variety of substrates such as:

  • Backlit signage
  • Canvas
  • Foam board prints
  • Lo-Tac adhesive
  • Magnetic media
  • Self-adhesive vinyl
  • Static window cling

We also offer easy-up banner stands and other graphics display options and accessories.


Specialty Items

Specialty items are frequently give-away items that provide the medium for delivery of your brand message. IMT can help you create and print on specialty materials that demand attention and offer unique promotional messages.

With top quality promotional products, on-time delivery, and prices to fit your budget requirements, IMT will provide customized, relevant recommendations to fit your needs.

  • Coasters
  • Door hangers
  • ID cards
  • Luggage tags
  • Magnets
  • Playing card boxes
  • Stickers and labels
  • Table tents
  • Trading cards
  • Wristbands

Additional Services

  • Academic materials
  • Bindery services
  • Conference materials
  • Digital printing
  • Graphic design
  • Multimedia
  • Offset printing

Institutional Brand Identity

IMT works in conjunction with NIU's Marketing and Communications to maintain the university’s brand identity. We offer easy form fillable university branded items that meet the communication standards for the university.

  • Business cards
  • CD covers
  • Envelopes
  • Letterhead
  • Notepads
  • Presentation folders

Mailing

IMT has the technology to automatically and efficiently sort your outgoing mail to meet all critical postal regulations with 100% accuracy while ensuring that you receive the lowest possible postage costs. We take the worry and hassle out of coordinating any direct mail project.

IMT can help design, create or assemble your marketing kits. Our bindery services allow us to efficiently manufacture printed marketing materials for inclusion into your mailed marketing kits.

  • De-duplication elimination / merge-purge requirements
  • Delivery and coordination with USPS postal distribution centers
  • EDDM (Every Door Direct Mail) and saturation mailings
  • Folding and tabbing
  • High-speed envelope addressing
  • Inserting, sorting, addressing and wafer sealing
  • Kitting and fulfillment services
  • Mail piece assembly and insertion
  • Mail piece customization and personalization
  • Mailing list management and data services
  • NCOA, CASS certification presorting for maximum postal discounts

Electronic Documents

Going paperless will save your department a great deal of time, money and space. However, it isn’t as simple as copying your paperwork to a digital format. In addition to having a document management system to handle it all, you need to understand what types of digital documents should be used.

IMT’s workflow strategy and implementation that can save departments time and money with automated efficiencies. IMT will assist you in determining what types of digital documents best suit your department and create these electronic documents for you.

  • Document management strategies
  • eBooks
  • Email communication development
  • Form-fillable PDFs
  • Scan to electronic documents

Log In: AnywherePrints Supplies and Print Production

Log In: OnBase 16

AnywherePrints

Integrated Media Technologies

Related Services


Printing and Copying Options Rate Request
Purchase, install or relocate AnywherePrinters   it.niu.edu

Service for non-Canon printers or multi-function devices (excluding Brother devices)

$137.50 for the first hour; $35 for each additional 15-minute block; and the cost of any parts.

Submit an Incident and include your cost center

Huskie Bucks copy cards for use in NIU copiers   DoIT Forms
NIU stationery, business cards and marketing materials   go.niu.edu/documents
OnBase Document Management Request
Add or Remove Access to Academic Student Documents DoIT Forms -> Computing Access Request
Add or Remove Access to Process Graduate Decision Sheet DoIT Forms -> Computing Access Request
Scanning Job Request Job Request Form