June 17, 2004

PUBLIC NOTICE

Regular Business Meeting of the
BOARD OF TRUSTEES
OF NORTHERN ILLINOIS UNIVERSITY

June 17, 2004

Clara Sperling Sky Room
Holmes Student Center, Northern Illinois University
DeKalb, Illinois

Approximate Schedule

9:00 a.m.
Public Meeting of the Board of Trustees Convened - Clara Sperling Sky Room

(Following preliminary matters, including roll call, verification of posting proper Open Meetings Act notice, announcements, meeting agenda approval, minutes review and approval, Chair’s comments, election of Board of Trustees officers, timely requested public comments, and reports of Board Committees and Liaisons, it is expected the Board will approve a motion to close the public meeting to consider matters permitted by §2 of the Illinois Open Meetings Act in Executive Session in the University Suite.)

Undetermined
Executive Session – University Suite

Undetermined
Public Meeting of the Board Reconvened - Clara Sperling Sky Room

EXPECTED AGENDA FOR REGULAR MEETING

  1. CALL TO ORDER AND ROLL CALL
  2. VERIFICATION OF APPROPRIATE NOTICE OF PUBLIC MEETING
  3. MEETING AGENDA APPROVAL, INCLUDING ANY PROPOSED CONSENT AGENDA ITEMS
  4. REVIEW AND APPROVAL OF MINUTES OF MARCH 18, 2004 AND April 30, 2004
  5. CHAIR’S COMMENTS AND ANNOUNCEMENTS
    A. ELECTION OF FISCAL YEAR 2005 OFFICERS FOR THE BOARD OF TRUSTEES
  6. PUBLIC COMMENTS (IF ANY)*
  7. REPORTS OF BOARD COMMITTEES AND BOARD LIAISONS
    A. Executive Committee
    B. Academic Affairs, Student Affairs and Personnel Committee
    C. Finance, Facilities and Operations Committee
    D. Legislation, Audit and External Affairs Committee
    E. Illinois Board of Higher Education
    F. University Civil Service Merit Board
    G. Northern Illinois University Foundation
  8. EXECUTIVE SESSION
  9. PRESIDENT’S REPORT NO. 41
    (Expected to include presentation of proposals for approval: Gilbert Drive Parking Lot Reconstruction; Grant Complex-Fire Marshal Code Remediation; Fiscal Year 2005 Copy Paper-ITS Document Services and Materials Management; Fiscal Year 2006 Budget Guidelines; PeopleSoft Student System Requirements Assessment and Detailed Project Plan Development, to include Software Acquisition, Maintenance, Services and Financing; Recommendations for Faculty Promotions, Tenure, and Promotions with Tenure for the 2004-2005 Academic Year; Request for New Specialization; NIU/FermiLab Neutron Cancer Therapy Agreement; Fiscal Year 2005 NIU Foundation Professional Services Contract; Annie Glidden Road Easement to the City of DeKalb; Fiscal Year 2005 Internal Operating Budget Interim Approval; Authorization for entering into Intergovernmental Agreements with the Illinois Department of Transportation for Federal Participation in anticipation of funding of the Northern Illinois Far West Roadway Construction Plan at NIU: Local Agency Agreement for Federal Participation; Preliminary Engineering Services Agreement for Federal Participation; and Construction Engineering Services Agreement for Federal Participation. For information: Fiscal Year 2004-2005 Appropriated Budget Update; Fiscal Year 2005 Tuition Rates; 2003-2004 Program Review Summary; and Summary of Grant and Contract Awards. Possibly other matters for consideration only.)
  10. CHAIR’S REPORT NO. 29
    (Expected to include presentation of proposals for approval: Second Reading - Amendments to Bylaws of the Board of Trustees of Northern Illinois University; Executive Session Minutes Release; Honorary Resolution. Expected to also include Oath of Office Ceremony for New Student Trustee. Possibly other matters for consideration only.)
  11. OTHER MATTERS
  12. NEXT MEETING DATE
  13. ADJOURNMENT

*The Board and its committees comply with P.A. 91-0715 through its Bylaws, Article II, Section 5.B:

  1. Consistent with Public Act 91-0715 and reasonable constraints determined by these Bylaws and the Chair, at each regular or special meeting of the Board or its committees that is open to the public, members of the public may request a brief time on the approved agenda of the meeting to address the Board on relevant matters within its jurisdiction. 
  2. Committees of the Board review University proposals for action and make adjustments and endorsements as appropriate for further consideration by the full Board. Public comments are generally most useful at meetings of Board committees, where proposals are first considered and the time for interaction most feasible. 
  3. To facilitate an orderly process, appearance requests must be registered on a Board-provided form and submitted to the Board’s Parliamentarian at least 45 minutes before the meeting is scheduled to be called to order. To be recognized, the appearance request will include the name, address and position of the individual wishing to speak, the name of the organization or group represented, a concise summary of the presentation, and whether the requestor has appeared earlier on the topic before any other meeting of the Board. The Parliamentarian may confer with registered speakers to cooperatively assist the Chair of the meeting in assuring coordinated issue presentation and an efficient use of allocated time. The Parliamentarian will acquaint requestors with the generally acceptable rules of decorum for their presentations. In lieu of oral presentations, individuals may present brief written materials not to exceed five (5) pages to the Parliamentarian for distribution and consideration by the Board in advance of the meeting. 
  4. The Chair of the meeting will recognize duly registered individuals at the appropriate point during the meeting. Unduly repetitive comments may be discouraged and restricted by the Chair. To assure an orderly and timely meeting the Chair may limit time allotments to five minutes or less, may delay or defer appearances when appropriate, and defer or refer questions received from presenters for answers if available.

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