About Us

Constitution

Article I. Name and Purpose

  1. This organization shall be known as the Northern Illinois University Annuitants Association (the NIUAA), a chapter of the State Universities Annuitants Association (the SUAA), a not-for-profit corporation.
    As used in this Constitution and By-laws the terms "Chapter" and "Association" are interchangeable and refer to the local chapter (the NIUAA).
  2. The purpose of the Association shall be to promote the individual and collective interests and welfare of the members of the association.

Article II. Membership

  1. Membership in this Association shall be open to:
    1. All members of the State Universities Retirement System (SURS) including current faculty, staff, annuitants, their spouses and survivors.
    2. For purposes of representation on the NIUAA Board of Directors, spouses and surviving spouses not otherwise affiliated with NIU, shall be classified as "faculty" or "staff" in accordance with their spouse's classification.

Article III. Officers and Board of Directors

  1. Officers of the Association shall consist of a President, a Vice-President, a Secretary and a Treasurer who shall be elected for a one-year term.
  2. The Board of Directors of the Association shall consist of the elected officers and nine additional members, four elected from the faculty membership and four from the staff membership, who shall serve a two year term on a staggered basis, and the immediate Past President who shall serve until replaced by the next outgoing President.
  3. Officers and board members shall be elected by and from the membership at the Annual Meeting and shall assume office at the Annual Meeting. The President and Vice-President shall be retirees of NIU and Annuitants of SURS.

Article IV. Membership and Dues

  1. Annual dues include an individual membership in both the Northern Illinois University Annuitants Association and the State University Annuitants Association. Any proposed changes in dues from the preceding year shall be approved at the Annual Meeting and shall become effective when a participant's current annual membership expires.

Article V. Annual Meeting

The Chapter membership shall meet once each year to receive such reports as are specified heretofore, to elect officers and board members, and to act upon such matters as are called for in the Agenda. Matters for consideration also may be presented from the floor. This Annual Meeting shall be held in the spring on a date set by the Board.

Article VI. Amendments to Constitution

  1. Amendments to this Constitution may be proposed by the Board or by petition signed by 25 or more members of the Chapter.
  2. To be adopted, the proposed amendment must receive a two-thirds vote of those members voting at the Annual Meeting.
  3. Amendment(s) to a proposed amendment may be presented from the floor at the Annual Meeting, and shall be incorporated in the proposed amendment if approved by the majority of the members present.
  4. An adopted amendment shall go into effect immediately unless a time provision is specified.

By-laws

Article I. Election of the Officers and Board of Directors

  1. The President, Vice-President and board members may be elected to two consecutive terms only. The Secretary and Treasurer may be elected to four consecutive terms only. Any officer may be elected for one term to any office not previously held, and a board member may be elected for two terms to any office not previously held. No officer may hold two offices concurrently.
  2. In the case of a vacancy in the Presidency, the Vice-President shall assume the office of the President for the unexpired term. A vacancy in the office of Vice-President, Secretary or Treasurer shall be filled by appointment by the Board from one of its members. A vacancy in the Board including the immediate Past-President shall be filled by appointment by the President from the general membership with the approval of the Board.
  3. All officers, board members, delegates and committee members must be members in good standing for the current year in order to serve that year.

Article II. Duties of the Officers and Board of Directors

  1. The President shall serve as Chair of the Board, shall preside at all meetings of the Board, the Annual Meeting, and any special meetings of the full membership of the Association. The President shall present at the Annual Meeting an Annual Report of the Association and Board activities, shall act as the official spokesperson of the Association, and shall perform such other duties normally associated with the office. The President shall serve as an ex-officio member of all committees without vote.
  2. The Vice-president shall assist the President in such matters as that officer may have need and shall act in the stead of the President if the President is absent or is unable to perform the duties.
  3. It shall be the duty of the Secretary to take minutes of the Board Meetings, the Annual Meeting and special meetings. This officer shall be responsible for the general correspondence involving the Chapter not otherwise coming within the responsibility of the other officers and shall maintain a file of all the NIUAA correspondence.
  4. The Treasurer shall be responsible for the fiscal matters of the Chapter. The Treasurer shall keep records of income and expenditures, and maintain the banking account(s). The President may write checks drawn on said accounts in the absence or incapacity of the Treasurer and shall report such transaction(s) to the Treasurer or Board as soon as possible.

    A fiscal accounting, including the status of accounts, shall be presented at the Annual Meeting. The Fiscal Records of the Treasurer shall be audited annually, as of the end of the Fiscal Year, December 31, by an Auditing Committee appointed by the President. Said audit shall be reported to the membership in the next issue of the NIUAA newsletter.

    The Treasurer shall prepare a modified annual fiscal report as required by the SUAA, which shall be submitted to the SUAA within 30 days after the end of the Fiscal Year.
  5. Within the guidelines established by this association and the SUAA, the Board of Directors shall set the Chapter's policies, plan the agenda for the Annual Meeting, take necessary emergency action in the interim between Annual Meetings if it is not feasible to call a special meeting of the membership, call special meetings of the membership if it deems such a meeting necessary and appoint such committees as it deems necessary to facilitate the functions of the Association.
  6. Any Officer or board member who is unwilling or unable to perform his/her duties may be removed from that position by a two-thirds vote of the Board.

Article III. Committees

  1. There shall be the following standing committees appointed annually. The Chairs of the following committees shall be appointed by the President, subject to the approval of the Board of Directors. The Committee Chair shall appoint the members of the committee. Any committee chair not currently serving as a board member shall be considered an ex-officio member of the Board.
    1. Awards Committee: This committee shall nominate for recognition by the membership individuals within or without the membership who have made significant contributions of leadership or service to the organization. Nominees will be recognized in an appropriate way at the Annual Meeting or a special meeting of the NIUAA.
    2. Legislative Committee: This committee shall keep abreast of legislation affecting the welfare of annuitants, provide the membership with information concerning this legislation and work in conjunction with the local Political Involvement Committee where appropriate.
    3. Benefits Committee: This committee shall keep abreast of and shall provide information to the membership concerning those benefits, including insurance benefits, which affect the welfare of annuitants, their spouses and dependents. The Chair or a board member designee shall represent the Chapter on the NIU Benefits Committee.
    4. Membership Committee: This committee shall encourage current members to maintain their memberships in the Association and promote an increase in membership in the Association.
    5. Public Relations/Events Committee: The committee shall develop and disseminate information about the NIUAA and relations between the Association and NIU. This committee shall also plan and host social events for the benefit of the membership as well as represent the Association at University events.
    6. Communications Committee: This committee shall prepare, monitor and produce the issues of the NIUAA newsletter, and be responsible for any other communication devices acceptable to the Board of Directors not specifically assigned to other entities/persons.
    7. Political Involvement Committee: The duties of this committee shall be to inform the membership of political issues which are being or should be considered by legislators, to clarify our response to these issues and to promote collective and individual communication with legislators. This committee shall work with the Legislative Committee where appropriate.
    8. Temporary ad hoc Committees shall include:
      1. Auditing Committee, appointed by the President, to audit annually the records of the Treasurer as specified in Article II, 4.
      2. Nominating Committee, appointed by the President each year prior to the Annual Meeting to prepare a slate of candidates for officers and board members. This slate of nominees shall be approved by the Board and shall be presented at the Annual Meeting. Additional nominations may be made from the floor.
      3. Other committees established by the Board as the need arises. Other committees appointed by the President as the need arises.
      4. Committees may appoint sub-committees and/or consultants to assist the committee in the development of specific projects and programs.

Article IV. State Representatives

  1. According to the SUAA Constitution each chapter is entitled to membership on the State Board of Directors with the number of member delegates specified in the SUAA Constitution. Of the Chapter's members on the State Board of Directors, one shall be the President and the others shall be named by the Board, subject to alternates being designated by the President as the need may arise.

Article V. Dues and Assessments, Expenses

  1. Changes in the local Annual dues for membership in the NIUAA shall be determined by the membership at the Annual Meeting. Dues are payable by choice of the members by auto-deduct from payroll checks or monthly annuity checks, or by direct payment as billed annually by the SUAA. Membership in the SUAA and the NIUAA becomes effective with the receipt of the initial payment by the SUAA.
  2. The Board is authorized to levy assessments requested by the State Association for special or emergency needs.
  3. The Board may receive donations on behalf of the Association.
  4. The Board is authorized to pay reasonable expenses incurred:
    1. By individuals who travel to meetings and conferences on behalf of the NIUAA.
    2. By individuals who are invited to participate at Chapter meetings.
    3. In the conduct of the business of the Chapter.
  5. The Board may adopt additional policies dealing with the payment of expenses.
  6. The Board may make contributions to individuals and groups affiliated with NIU for humanitarian or other initiatives, which advance the purposes of the organization or assist in communication with the membership of the NIUAA.

Article VI. Records

  1. At the conclusion of the term of each officer, committee chair, and board member, all records accumulated during that person's tenure shall be turned over to their successor.
  2. Membership lists shall be coordinated by the designated University Liaison, in conjunction with the SUAA, and made available to the NIUAA Officers and the Membership Committee Chair.

Article VII. Annual Meeting

  1. Notification of the date of the Annual Meeting shall be given to the membership at least three weeks prior to the date of the meeting.
  2. Special meetings of the Chapter may be called by the President with the approval of the Board. A special meeting must be called by the President if requested by a majority of the Board or by a written petition signed by 25 or more members of the Chapter. A notice of a special meeting shall be given to the membership through available e-mail addresses, University and Chapter publications where feasible, advertisement in local media and on the NIUAA website. Discussion and action at a special meeting shall be limited to those matters which relate to the stated purposes of the special meeting.
  3. Members present and voting at the Annual Meeting or any special meeting shall constitute a quorum.

Article VIII. Board Meetings

  1. The Board shall meet at least four times during the Fiscal Year.
  2. A majority of the membership of the Board shall constitute a quorum.
  3. Consultants and committee chairs may be invited to attend meetings of the Board.

Article IX. Parliamentary Authority

  1. The President may appoint a parliamentarian, whose tenure shall be at the discretion of the President.
  2. The rules contained in the latest edition of ROBERT'S RULES OF ORDER shall be the accepted parliamentary authority for the Chapter where not inconsistent with any rules of order adopted by the Chapter.

Article X. Use of Member Addresses

E-mail and mailing addresses of members of NIUAA will not be shared with third parties.  E-mail and mailing addresses will be used to inform the members of issues of interest to NIUAA annuitants such as pension and legislative concerns, legislative call to action alerts, lobby days and events sponsored or cosponsored by NIUAA.

Article XI. Amendments to By-laws

  1. Amendments to these By-laws may be proposed by the Board or by petition signed by 25 or more members of the Chapter.
  2. To be adopted, the proposed amendment shall receive a two-thirds vote of those members voting at the Annual Meeting.
  3. Amendment(s) to a proposed amendment may be presented from the floor at the Annual Meeting, and shall be incorporated in the proposed amendment if approved by the majority of the members present.
  4. An adopted amendment shall go into effect immediately unless a time provision is specified.
  • June 10, 1998
  • June 9.1999
    • Chg. in By-laws, Article IV
  • June 7, 2000
    • Chg. in Constitution, Article II, c. Membership
    • Chg. in Constitution, Article III, 2. Officers and Board of Directors
    • Chg. in By-laws, Article III, 1.a. and e., Committees
  • June 4, 2003
    • Chg. in Constitution, Article II, 1. Membership
    • Chg. in Constitution, Article VI, 2. Amendments - deleted
    • Chg. in By-laws, Article III, 1.d. Membership
    • Chg. in By-laws, Article VI, 2. Records - deleted
    • Chg. in By-laws, Article X, 2. Amendments - deleted
  • June 6, 2007
    • Chg. in Constitution, Article IV
    • Chg. in Constitution, Article VI, 1.,2.,3.
    • Chg. in By-laws, Article I, 1., 2.
    • Chg. in By-laws, Article II, 3., 4.
    • Chg. in By-laws, Article III, 1., 1b., 1d., 1e., 1f., 1g., 1h. - changes and additions
    • Chg. in By-laws, Article V, 1.
    • Chg. in By-laws, Article V, 6. - added
    • Chg. in By-laws, Article VI, 2. - added
    • Chg. in By-laws, Article VII, 2.
    • Chg. in By-laws, Article VIII, 1.
    • Chg. in By-laws, Article X, 1., 2., 3.
  • June 4, 2008
    • Chg. in By-laws, Article X – new and present article X renumbered to Article XI
  • June 2, 2010
    • Chg. in By-laws, Article II, 4., changes
  • June 2, 2011
    • Chg. to Constitution, Article III, 3., changes