Materials Management

Moving Outline

Before Your Move

  • Submit a Department Information Form to HRS. The form is available on the HRS website.


  • Every item must be labeled with the department name, owner name and the destination of the contents.
  • Wiring, telephone, or any equipment which is fastened to desks, including computers and accessories, must be disconnected. Movers are not allowed to disconnect any electronic equipment.
  • Place labels on each item of furniture to be moved in a visible location.
  • Make sure breakable items are packed carefully and marked "FRAGILE" on boxes.
  • Place small items such as pens, paper clips, rubber bands, etc. in envelopes and place in cartons.
  • All items which will not fit in the moving boxes should be bundled, tied, or taped together and labeled.
  • Pack contents of desks that are to be moved.
  • Place a separate label on lower right-hand corner of glass tops for desks, and remove all papers from under the glass top. Remember to label the desk separately.


  • Empty contents of all lateral files.
  • Standard files will be moved full only when there are no stairs or inclines to contend with and there is elevator service available to multi-level spaces.
  • Lock the file cabinets if possible. If you have a key, place it in an envelope, label it, and pack with desk contents. If there is no key, make sure the lock plunger is taped so it cannot be depressed.


  • Contents are to be removed and packed into cartons.

Computers and Other Machines

  • Unboxed monitors will be placed in bulk cartons and transported on dollies.
  • Unplug and wrap cord around machine.
  • All detachable cords should be removed and packed.

Hazardous Materials

  • Special arrangements may need to be made with the Department of Environmental Health and Safety if your move involves the transport or disposal of any hazardous materials such as laboratory reagents, gasoline, paints, etc. Please contact EH&S at 753-2383 for assistance.

Large Metal Supply Cabinets

  • Remove contents and pack into cartons.

Packing Containers

  • Cartons are stacked when moved. Fill and seal them shut, do not over pack.

Non-Boxable Items

  • For all long, odd-size items that cannot fit into the cartons, group and securely tie as one unit using one tag.

Disassembled Items

  • Tag each piece of the item. For those who have workstations, label each panel component and overhead cabinet.

Bulletin Boards

  • Remove all items before labeling.
  • Place label, take it down and lean it against the wall.

Photographs, Art

  • Larger and valuable paintings should be carefully packed or privately moved. University-owned paintings should be moved by University Art Gallery personnel. Contact them at 753-1936.

Personal Items

  • The movers are not responsible for moving personal items. Individuals should move their own personal items. 

After Move

  • Empty plastic totes with carts and cartons as soon as possible. Cartons should be broken down flat. Call in a work order to 753-6280 to have them picked up and returned to Materials Management for reuse.